Assignment Associate

Massachusetts, United States
20 Nov 2018
End of advertisement period
20 Jan 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ASSIGNMENT ASSOCIATEHousing and Residential Services, to perform diverse administrative support and oversee the administration of room assignments, short-term housing (sublicensing), and on-going individual room changes throughout the academic year for approximately 6000 residents. Will maintain accurate housing files and work within multiple database systems in assuring accurate housing assignments and records for various resident categories.  Responsibilities include managing graduate and undergraduate housing assignments, cancellations, terminations, and room switches while maintaining accurate and complete database for all bed space activity; verifying family housing eligibility and performing family verifications biannually; approving sublicense advertisements and applications for graduate housing; maintaining updated rosters of vacancies and transfers in preparation for space availability for spring and fall allocations and lotteries; communicating with building managers and their staff on vacancy turnover, assignments, and sublicenses; coordinating check in/out, early return, and late stay processes; handling billing processes, including damage and fee billing, non-student billing, and responding to billing questions; overseeing the housing waitlist database and administering assignments from the wait list; disseminating information regarding housing policies and procedure; performing monthly cross check of the student information and housing systems to ensure student housing records are accurate; being sensitive to cultural differences; and discretion with sensitive issues/information.  

A full job description is available at 

Job Requirements

REQUIRED:  at least three years’ relevant work experience; ability to prioritize, manage, and execute multiple tasks in a fast-paced office; excellent interpersonal, organizational, and written and oral communication skills; ability to handle confidential matters and work collaboratively in a team-oriented structure; and experience with computers and computer systems (MITSIS/Banner, SAP, housing systems, Microsoft Office).  Job #16778-5


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.