Finance Associate

California, United States
15 Nov 2018
End of advertisement period
15 Jan 2019
Contract Type
Full Time

The Ophthalmology Department at Stanford University is seeking a Finance Associate to provide transactional and finance-team support to the department. The Associate will work under the supervision of the Senior Finance Team in maintaining and managing funds as well as provide support with budgeting and analysis. The Associate provides support in coordinating and reconciling financial planning and control activities in accordance with Stanford’s policies and guidelines, including running reports showing weekly and monthly actuals incurred against set budgets for the Clinical, Research, and Education arms of the department. The associate supports the team in forecasting, understanding program financial variances, and assisting to provide solution alternatives. The qualified candidate has strong organization, time management, communication, attention to detail, and Microsoft Excel skills.

Duties include:

  • Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
  • Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
  • Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
  • Resolve transactional inquiries, escalate broader issues.
  • Respond to transactional inquiries from client groups.
  • May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
  • May establish accounts in financial systems; prepare invoices.
  • Participate in new initiatives, as needed such as user testing.
  • Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.

* - Other duties may also be assigned


  • Bachelor’s degree + 2 years’ experience
  • Work experience in healthcare and/or Higher Education
  • Detail oriented
  • Able to produce work accurately and efficiently
  • Work with minimal supervision, independent and critical thinker


  • Associate degree or equivalent and two years' work experience in an office setting.


  • Knowledge of basic accounting procedures.
  • Ability to operate computerized office applications and accounting systems: Microsoft Excel and Word a MUST
  • Ability to clearly and effectively communicate information to internal audiences and client groups


  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work extended hours during peak business cycles.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,