Exhibition and Publication Project Manager

Michigan, United States
16 Nov 2018
End of advertisement period
12 Dec 2018
Contract Type
Full Time

How to Apply

The University of Michigan Museum of Art (UMMA) seeks a dynamic, highly motivated, and collaborative individual to join the Exhibitions & Publications department to provide essential support for special exhibitions, collections rotations, and Museum publications.

For full consideration please provide a resume, with cover letter, describing how your experience and qualifications relate to the position requirements. Women and minorities are encouraged to apply.

About the Museum

With the addition in 2009 of the 53,000-square foot Maxine and Stuart Frankel and the Frankel Family Wing and the restoration of historic Alumni Memorial Hall, UMMA has re-imagined the university art museum as a new “town square” for the 21st century. One of the finest university art museums in the country, UMMA’s collection contains over 21,000 objects representing 150 years of art making. With an ambitious and dynamic schedule of special exhibitions, collections rotations, and related interpretative programs, the Museum is a place where heritage meets innovation, minds are enriched, and communities come together—locally, nationally, and globally.  One of the Museum of Art’s most important roles is its contribution to the academic mission of the University of Michigan. From the research and study of the extraordinary works of art in our collections, to the teaching implications of all of our temporary exhibitions, and the rich collaborative opportunities with thinkers and makers on campus, the Museum plays an increasingly central role in the academic life of the University, enabling compelling encounters with art that ignite creativity and forge connections across diverse disciplines, geographies, and cultures.

Job Summary

The Exhibitions & Publications Project Manager coordinates all aspects of the Museum’s special exhibitions, permanent collection installations, and contributes essential support to the Museum’s publications program. With supervision by the Director of Exhibitions & Publications, the successful candidate will manage a portfolio of projects working closely with the curators, registrars, and technicians to ensure the success of UMMA’s exhibitions and publications from earliest inception phase, through implementation to installation.


Responsible for the project management of assigned exhibitions, collections rotations, and publications working with the Museum’s curators, guest curators, editors, and select campus partners. Duties include: managing multiple projects at various stages of development; facilitating the review and response to external exhibition proposals; creating and maintaining exhibitions in UMMA’s cross-departmental exhibitions management database; drafting loan request letters; scheduling and attending project team meetings and drafting agendas in consultation with curators and Director of Exhibitions & Publications; assisting with budget creation and management for their assigned projects; creating letters of agreement with guest curators, editors, and other exhibition collaborators and managing the timely payment for external-contract partners; establishing and tracking exhibition-related text deadlines including submission, editing, and final production; securing image permissions for educational and promotional purposes and ensuring accuracy of image captions and credit lines; creating exhibition archives and coordinating final reporting to external project partners.

Working with curators, registrars, and technicians, coordinates seasonal rotations in the Museum’s collections galleries. Responsibilities include establishing deadlines for interpretive text development, coordinating work with the Museum’s editors, and ensuring the timely delivery of interpretive materials for rotations in the fall, winter, and spring/summer schedules.

Assists with implementation and execution of UMMA’s best practices for exhibition development: calculates all exhibition deadlines and enters into exhibitions project management system, tracks deadlines for UMMA departments and reports to the Director of Exhibitions & Publications on any missed deadlines.

Works with the Director of Exhibitions & Publications in the maintenance/updating of the Museum’s advance master exhibitions calendar.

For UMMA publications, provides essential support to the Director of Exhibitions & Publications in all phases of book production including (but not limited to) developing publication production timelines and deadlines, drafting letters of agreement with contributors, designers, and editors and managing the timely payment to those partners, securing images and negotiating image permissions and fees as well as assisting with the coordination of new photography, securing ISBN and Library of Congress numbers and barcodes, coordinating all internal and external review of galleys, working with publication designer and facilitating coordination with printer, coordinating the final distribution of publications internally and externally, and establishing publication archive.

One of the department’s designated contacts for receipt, review, and assessment of external exhibition contracts, the successful candidate will coordinate the final review and consolidate feedback from the Director of Exhibitions & Publications, Chief Registrar, and the Deputy Director, Chief Administrative Officer.  Additionally, for UMMA-organized tours assists in the creation of prospectus development and diseminations, with the Director of Exhibitions & Publications drafts all UMMA exhibition contracts working with the Museum’s project team to ensure accuracy of terms. For both internally and externally-generated exhibition contracts, communicates with external exhibition partners to establish terms on behalf of the Museum and manages all contractual obligations with Museum staff regarding budgets, photography and filming policies, requirements regarding review of written and graphic material produced by the Museum, and other matters, as required.

Coordinates travel arrangements, reimbursements, and other financial and logistical aspects of the exhibition projects, including tracking expenses, as needed.


Provides overall support to and receives direct supervision from the Director of Exhibitions & Publications.

There are no direct reports to this position; opportunities to supervise interns and/or work-study students as approved by the Director of Exhibitions & Publications.

Required Qualifications*

  • Bachelor’s degree in art history, museum studies, or a related field and at least three to five years progressive experience in an art museum setting or an equivalent combination of training and experience.
  • Demonstrated project management skills required.
  • Ability to set priorities, work simultaneously on numerous projects with multiple staff, and to meet deadlines is essential.
  • Professional demeanor, excellent verbal and written communication skills, and attention to detail necessary.
  • Highly developed organizational skills.
  • Proficiency on a Macintosh platform and experience working within Google platform, Excel, Keynote, PowerPoint and database experience necessary.
  • Flexibility, adaptability, and the ability to work in a matrix environment required.

Desired Qualifications*

  • Strong interpersonal skills and a desire to work in a team-based environment.
  • Ability to work well under time constraints and meet deadlines.
  • A high degree of initiative and resourcefulness.
  • Experience working in an academic environment. Some knowledge of the U–M policies, programs, and core values.

Mission Statement

The University of Michigan Museum of Art seeks to transform individual and civic life by promoting the discovery, contemplation, and enjoyment of the art of our world.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.