Operation Coordinator,Law School

North Carolina, United Sates
03 Dec 2018
End of advertisement period
03 Feb 2019
Contract Type
Full Time

Job Description

Occupational Summary

Duke University School of Law seeks a Recruiting Coordinator to work in the Career and Professional Development Center (CPDC). Responsibilities will be to work with the Director of Recruitment and Employer Relations (the “Director”), as well as with the Associate Dean and entire Career Center team, to support all on- and off-campus recruiting programming, event planning, marketing, employer outreach, and employer relations functions of the CPDC. As a “face” of the Law School and the Career Center to key external stakeholders and students, respectively,this role has tremendous influence over perceptions and outcomes of the Law School and the Career Center. The ability to perform and communicate at the highest professional levels is thus imperative.

Specific Work of the Position

The primary areas of responsibility include:

  • Participating with the Director in all aspects of planning and executing On Campus Interviewing(“OCI”) programs as well as off-site interview programs. Work includes initial planning, decision making, and time-line creation; long-term project management;identifying and coordinating with employers and outside vendors; managing scheduling, logistics,technology and facilitating all aspects of the employer and student recruiting experience. Serve as point person for schedule creation for OCI and off-campus recruiting programs and events. (35%)
  • Assisting Director in developing, planning and executing a wide variety of large and small on-campus and off-campus recruiting and networking events with employers and/or students. (25%)
  • Assisting Director in optimizing employer outreach, relevant student are source materials, and job postings. This includes helping to:maintain and improve employer contact and involvement databases and analytics; strategize and assist with employer communications;prepare colleagues for employer visits and calls; produce and enhance student resource materials,including on Word press, and communications; serve as point person for student inquiries and technology questions; oversee Symplicity management; review and approve job postings; collaborate with Office Coordinator on regular job updates for students. (20%)
  • Learning and leading creation and production of existing and new analytic and visualization tools on Tableau and Qualtrix for use by colleagues, students, employers and other stakeholders. (20%)

Required Qualifications at this Level


Work requires analytical, communications and organizational skills generally acquired through completion of an Associate's degree program.


Work requires three years of relevant experience.

Preferred Education & Experience

  • Analytical, communications and organizational skills generally acquired through completion of a Bachelor’s degree program is strongly preferred.
  • Training in Customer Relationship Management products and processes is preferred, as is formal Project Management experience.

Demonstrated Knowledge, Skills, and Abilities

  • Detail orientation and the ability to create and follow timelines are essential.
  • Demonstrated customer service orientation and a high level of professionalism.
  • Experience with Customer Relationship Management products and processes.
  • Proven ability to “multi-task”– pushing a number of projects forward simultaneously while also taking care of day-to-day work.
  • Ability to interact on a substantive level– in person, via email and over the phone—with senior professionals, as well as with students.
  • Knowledge of the legal recruiting process, with an emphasis on law firms, would be helpful.
  • Experience with social media and networking and ability to contribute to expanding existing and developing programs and tools.
  • Mastery of Microsoft Office products, especially Excel, Word,Out Look, Power point, and Publisher.
  • Ability to use, or learn, online tools including: to update websites with html; to build on Word press; to utilize Google Analytics and survey tools.
  • Must be able to learn new software programs quickly, including Symplicity, the Career Center’score management system; video interview programs like Skype or others;Mail Chimp and similar“invitation/survey” programs; CRM tools; new efficiency programs; Adobe creative suite; Qualtrix.
  • Prior experience with data analytics and visualization would be ideal, preferably with Tableau;demonstrated and stated interest will be sufficient.
  • Demonstrated ability to think on feet and troubleshoot complications.

Other Desired Attributes

  • Desire to accept evolving responsibilities and to learn quickly.
  • Ability to balance constituents’ desires with professional development/responsibility.
  • Desire to learn about Duke Law School and the business of the Career Center.
  • Enjoy and recognize critical value of project management, timeline development, organization, and attention to detail. Must handle the mundane duties with pride andexcellence.
  • The desire and ability to work in a demanding professional environment and to learn new skills.
  • Willingness and ability to work flexible hours (early morning,evenings and some weekend) during peak times.
  • Desire and ability to become a “Symplicity expert” and to consistently learn more about analytics and visualization on Tableau.
  • Desire to directly impact the outcomes of law students’ career trajectory while learning about the legal profession.

Requisition Number: 401516812
Location: Durham 
Job Family Level: 11
Exempt/Non-Exempt: Exempt
Full Time / Part Time: FULL TIME
Regular / Temporary: Regular
Shift: First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas, an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Work requires analytical, communications and organizational skills generally acquired through completion of an Associate's degree program.



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