Staff Specialist,Department Of Economic

Location
North Carolina, United Sates
Posted
03 Dec 2018
End of advertisement period
03 Feb 2019
Ref
401516757
Contract Type
Permanent
Hours
Part Time

Job Description

THIS POSITION HAS A WORK SCHEDULE OF 30 HOURS PER WEEK.

The program coordinator will plan, coordinate and administer activities within the Center for the History of Political Economy within the Department of Economics.

Work Performed

  • Plan, coordinate and administer activities related to the HOPE (History of Political Economy) Center to include:
  • Assisting the Director with the preparation of budgets and grant proposals
  • In collaboration with grant and contract specialist, monitor, verify, and reconcile budgeted funds arising from multiple sources of grant and gift funding (expenditures in 2018-2019 exceeded $400,000) (4 hours per week)
  • Act as the first point of contact for the HOPE Center and as the interface between HOPE fellows, visiting research scholars and the Department of Economics and Duke University. This includes responding to all questions about the Center and its programs, handling correspondence with HOPE fellow and summer in the archives applicants, writing invitation letters, initiating, monitoring, and following through to completion all visa applications, initiating Duke guest and library accounts, submitting AP Check requests for scholars’ payments, assigning office arrangements, handling arrival and departure logistics, providing information on housing and transportation. Maintain database of information on all HOPE Center fellows and visitors. (8 hours per week)
  • Process all HOPE related corporate card transactions and reimbursement for HOPE faculty, fellows, graduate students, and staff. (2 hours a week)
  • Maintain varied office files of records, reports and correspondence required for reference and efficient operation of the activities related to HOPE. Prepare an annual report and other promotional materials to advertise the activities of the Center. (2 hours a week)
  • Provide courteous and efficient customer service to visitors and callers to the HOPE suite. Answer telephone, take messages, screen calls and reply to questions in accordance with general instructions and office procedures and policies; transmit instructions and/or information to and from staff members; serve as office receptionist; greet, screen and direct callers to appropriate staff members. (2 hours a week)
  • Plan and organize weekly workshops and lunch seminars, Hayek Lecture series events, minisymposia and other events for the HOPE Center. Tasks will include follow-up with speakers after the initial contact by the Director, pre-visit planning, on-site coordination of events, reservations and reimbursements of visitors and participants as indicated. (4 hours per week)
  • Plan, coordinate, and administer the annual summer institutes. (3 hours per week)
  • Develop new materials for, maintain and update the HOPE Center website and Facebook page, including posting and updating news, events, visiting scholar profiles, to make those platforms the primary vehicles for communicating information about and promoting the programs of the Center. (5 hours per week)
  • Perform other related duties incidental to the work described herein.

Requisition Number: 401516757 
Location: Durham
Duke Entity: UNIVERSITY
Job Code: 83 STAFF SPECIALIST
Job Family Level: 09
Exempt/Non-Exempt: Non-exempt
Full Time / Part Time: FULL TIME
Regular / Temporary: Regular
Shift: First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas, an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of post secondary education.

Experience

Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices.A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two yearsof the experience requirement.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

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