Program Coordinator in Franklin Humanities Institute

Location
North Carolina, United Sates
Posted
03 Dec 2018
End of advertisement period
03 Feb 2019
Ref
401516243
Contract Type
Permanent
Hours
Full Time

Job Description

Occupational summary

The position is responsible for assisting the Franklin Humanities Institute’s (FHI’s) Social Movements Lab with project related activities and event planning. Duties include administrative support, including assisting with budget monitoring; event planning and publicity; managing websites, assisting with annual reporting, tracking expenses and other miscellaneous tasks as needed.

Work performed

Program Management (50%)

Working independently and in consultation with Lab Directors, the Program Coordinator will plan, coordinate and implement all Social Movements Lab programmatic activities.

  • Serve as a presenter at conferences, workshops, and meetings on mapping projects, a web- based platform for mapping social movements.
  • Schedule, plan, publicize, and document lab events. Using internal collaborative project management platform, avoid conflicts with additional FHI events/holidays; promptly add notes regarding any planned lab events. As calendar administrator, publish event information on Duke Calendar and FHI internal calendars; manage calendar entries on lab website to ensure they are correct and tagged to relevant programs.
  • Book event spaces, arrange visiting speakers’ travel, accommodations, and honoraria payments/reimbursements, arrange catering, and manage audio-visual tech needs during events, including Skype/Zoom conferencing and/or lives treaming.
  • Write and send email announcements and design digital and/or print flyers to promote events; ensure distribution to key audiences. Create Facebook and/or Eventbrite event pages. Ensure proper attribution for all cosponsoring entities. These tasks extend to all lab symposia and annual workshops.

Communications (30%)

  •  Manage lab websites (Wordpress), keeping information up-to-date, adding regular content, and publish lab digital projects. Create and maintain lab newsletters/mailing lists and contribute items related to labs to FHI newsletter.
  • Manage lab social media accounts (Twitter, Facebook, Instagram, etc.) to grow following and promote lab activities, projects, and events on campus in order to build community within Duke and, more broadly, the city of Durham. Document lab events with photography, social media, and occasional blog posts.
  • Develop a communications strategy that coordinates the release of online and print publicity materials. Draft and edit promotional materials, publications, press releases, presentations, reports, etc. as needed.

Administrative Support (20%)

  • Serve as advisor to Lab fellows.
  • Schedule and co-direct lab meetings with lab directors for fellows, project partners, and lab-affiliated students.
  • Work closely with the Assistant Director of Finance and Administration to monitor, verify, and reconcile expenditures of assigned lab funds. The above duties describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Job Skills Required

  • Excellent writing and communication skills
  • Strong interpersonal skills
  • Excellent organizational, project management, and time management skills
  • Event planning experience
  • Weeknight and weekend availability required
  • Must have ability to both work independently and as part of a team
  • Photoshop and WordPress experience highly desirable.
  • General technical aptitude and an eagerness to learn new technologies as they emerge.
  • Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. Academic background in the humanities highly desired

Requisition Number: 401516243
Location: Durham 
Duke Entity: UNIVERSITY
Job Code: 2321 PROGRAM COORD
Job Family Level: 10
Exempt/Non-Exempt: Exempt
Full Time / Part Time: PART TIME
Regular / Temporary: Regular
Shift: First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas, an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req:  ID106725BR