Administrative Assistant II

Massachusetts, United States
12 Nov 2018
End of advertisement period
12 Jan 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT II, School of Science-MIT Quest for Intelligence, to provide comprehensive administrative support and perform complex and diverse duties in support of the Quest and its UROP program and principal investigators (PIs) and their respective academic and research programs. Will be responsible for a variety of activities including monitoring budgets, managing faculty email and schedules, coordinating events, supporting academic courses, preparing documents, purchasing supplies, coordinating travel, and developing and maintaining webpages. A substantial part of this position involves also supporting the activities of the MIT-IBM Watson AI Lab.

Job Requirements

REQUIRED:  a high school diploma; three years of office experience; excellent organizational, interpersonal, analytical, problem-solving, and critical thinking skills; sensitivity to organizational dynamics; advanced computer proficiency using SAP, Word, PowerPoint, Excel, FileMaker, and Outlook; willingness to learn new programs and software as needed; strong writing and proofreading skills; and discretion and good judgment with confidential information. Must be able to set priorities and multitask with minimal supervision; deal tactfully with faculty, students, and staff; work under pressure and adapt to changes in work requirements; function autonomously in a highly visible position that is subject to frequent interruptions; and work as part of a team. Bachelor's degree preferred.  Job #16744-5

May provide occasional evening support for special events.  


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.