Administration Assistant Senior Healthcare

Michigan, United States
09 Nov 2018
End of advertisement period
13 Nov 2018
Contract Type
Full Time

Job Summary

The Administrative Assistant will perform a variety of administrative duties in support of the day-to-day operations of the Family Medicine administrative office. This person will represent the Department of Family Medicine to the University management and external agencies regarding general administrative and operational matters. Play an active role in the Family Medicine administrative team and provide cross-coverage as needed.

This individual must possess the ability to work independently as well as part of a team; have excellent interpersonal; verbal and written communication skills; proofreading and editing skills; ability to work effectively and diplomatically with faculty and staff under a variety of circumstances. Demonstrate strong multi-tasking ability with ability to adjust for changing priorities; attention to detail and strong follow-through skills, as well as demonstrated organizational skills. Must have the ability to handle multiple assignments and deadlines, and to display excellent judgment while operating in a professional manner.


Research support activities include preparation and update of faculty CV’s, Concur travel expense report, formatting and proofing of PowerPoint presentations and posters; maintain bibliographic database using Endnote software; ability to transcribe participant interviews; proofread and edit manuscript submissions in accordance with journal specific requirements, proofread and edit grant proposals; maintain calendars; schedule meetings, teleconferences, organize travel and create schedules for the research faculty, guests, visitors, and research collaborators. Answer telephones; take meeting minutes, maintain filing systems; distribute mail; prepare and assemble large mailings; and provide backup support for faculty and staff as needed. Provide support to the research administrator in editing/preparation of grant applications.

Required Qualifications*

  • Proficiency in the use of computer applications Excel, Word, PowerPoint, and Endnote.
  • Experience in grant preparation, P-Card reconciliation and travel/hosting expense reports.
  • Strong multi-tasking ability with ability to adjust for changing priorities.
  • Attention to detail and strong follow-through skills.
  • Demonstrated organizational skills.
  • Must be able to set priorities, exercise initiative, work simultaneously on numerous projects, and meet/negotiate deadlines (sometimes last minute deadlines) on a daily basis.
  • Ability to work independently and exercise judgment in setting priorities. Must be able to communicate effectively and follow written and verbal instructions, working with a very diverse group of faculty, staff, students, and visitors
  • Must be willing to participate in change initiatives to improve service, efficiencies, and/or productivity for research team.

Desired Qualifications*

Self-starter possessing strong organizational and interpersonal skills; prior experience in a medical setting; basic knowledge of Microsoft Word, Endnote and PowerPoint; ability to work independently and exercise judgment in setting priorities.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.