Administrative Assistant II, MIT-France Program

Location
Massachusetts, United States
Posted
08 Nov 2018
End of advertisement period
08 Jan 2019
Ref
16726
Contract Type
Permanent
Hours
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT IICenter for International Studies MIT-France Program, to perform a variety of administrative duties for the program. Will receive student applications; perform intake interviews; assist the program’s manager with the internship matching process; coordinate student travel arrangements, housing, insurance, and other administrative matters; serve as a contact point for interns; maintain intern files and update intern database as needed; coordinate event logistics for training and organize other program events; process program financial transactions and reconcile program accounts; maintain the program’s website and social media; draft written materials and reports for the program; analyze student data for stakeholders; and perform other administrative tasks as needed.  

MIT France is housed under the umbrella of MISTI, MIT’s flagship international education program. Additional information about MISTI is available at http://misti.mit.edu/about-misti.

Job Requirements

REQUIRED:  at least three years’ professional administrative/office experience; excellent organizational, customer service, interpersonal, and verbal and written communication skills; meticulous attention to detail; strong analytical, problem-solving, and critical thinking skills; experience with organizing and hosting both small- and large-scale events; a record of using discretion and good judgment with confidential information; and technical proficiency with MS Office/Outlook and willingness to learn new programs and software as needed.  Must be able to follow through on tasks; work both independently and as part of a team; and interact effectively with a diverse group of faculty, students, staff, and corporate sponsors.  A bachelor's degree, MIT experience, and spoken/written proficiency in the French language are preferred.  Job #16726-5

Occasional weekday evening and weekend work will be required.

10/31/18

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.