50% Obtain materials or services from suppliers:
Duties include determining appropriate source for materials, contacting vendors, for pricing/quotes (and analysis of same), entry of requisition into MPathways, placing order with vendor, and documenting orders in the work order database (AIMS). Also required to notify technicians when order is placed, expected delivery, back orders and any other delays. Ancillary activities include maintenance of supplier information in AIMS (may include catalogs, pricing, part numbers, vendor numbers, discounts, etc.), follow-up with suppliers regarding order timing, schedule deliveries, obtaining management approvals, as necessary for orders, working with Procurement to establish contracts or purchase orders exceeding departmental authorization limits, PCard purchases for emergent needs, analysis of procurement history as requested. May also work with Procurement to have materials routinely needed added to the strategic vendor contracts, may also work with Vendor Maintenance to have suppliers added or updated as needs are identified.
30% Receiving/Inventory responsibilities:
Receive materials and verify shipped items against purchase orders and update delivery information in AIMS. Deliver materials to technicians or stock locations, check stock levels and reorder as needed. Follow up with vendor and shipper on missing or delayed shipments. Notify technicians of same. Perform physical inventory of stock items, reconciling count issues as necessary. Maintain stock storage as items change (dispositions, surplus, scavenged equipment, etc.), note any inventory damages, ensure stock locations are kept in order and secure, and assist technicians with locating items.
10% Order closeout and contract review:
Correct order pricing and quantities in AIMS when vendor invoice is received, and add freight charges as necessary. Verify invoice corresponds with order and material/service receipts. Address any issue of supplier quality and reliability to management for appropriate follow-up. Work with Accounts Payable and Procurement to resolve invoice. Maintain completed transactions files for analytical, audit, and budget support needs. Report Accounts Payable data monthly to ensure all expenditures were valid.
10% Shipping and Receiving:
Package and prepare shipping documents for equipment to be shipped to vendors for repairs and refurbishment. Contact vendor to ensure receipt, schedule device return, and update information in AIMS as necessary, notify technicians of same. Contact suppliers to obtain return merchandise authorizations as necessary, complete order for fees as required, pack and ship items. File return information and follow-up to ensure appropriate billing or credit is received. Follow up with vendor and shipper on missing or delayed shipments. Notify technicians of same.
- 0-2 years professional experience in purchasing or supply chain
- Entry level for degreed candidates, or equivalent combination of education and experience
- Strong organizational skills
- Basic knowledge of University of Michigan systems and policies
- Knowledge of medical devices
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.