Senior Administrative Specialist Health

Michigan, United States
08 Nov 2018
End of advertisement period
08 Jan 2019
Contract Type
Full Time

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The U-M Center for Integrative Research in Critical Care (MCIRCC) is one of the world’s first comprehensive research enterprises devoted to transforming critical care medicine by accelerating science and moving it from bench to bedside. To do this, MCIRCC brings together integrative teams comprised of world-class U-M scientists, clinicians, and engineers with industry partners and funding sources to develop and deploy cutting-edge solutions that elevate the care, outcomes, and quality of life for critically ill and injured patients and their families.

The MCIRCC Proposal Development Unit (PDU) provides MCIRCC members with customized, in-depth support for developing and writing competitive research grant proposals. The goal of the PDU is to increase MCIRCC members’ likelihood of obtaining research grant funding from a variety of sources, including federal, private/foundation, and internal funders. 


The MCIRCC PDU is seeking a Proposal Development Specialist who will support MCIRCC faculty in identifying funding opportunities and developing and submitting grant proposals. The Proposal Development Specialist must be highly detail-oriented and have excellent written and verbal communication skills. The Proposal Development Specialist will report to the PDU Manager. Primary responsibilities will include the following:

  • Find, analyze, distill, and share relevant funding opportunity announcements.
  • Create grant preparation timelines, proposal checklists, and proposal writing templates.
  • Draft and edit supporting documents for proposals (e.g., biosketches, facilities and resources, human subjects & clinical trial forms, letters of support).
  • Edit scientific and technical portions of proposals as needed.
  • Prepare budgets and draft budget justifications for grant proposals.
  • Closely review proposal files to ensure accuracy, clarity, consistency, completeness, and compliance to instructions.
  • Work closely with both faculty and research administrators from various departments to ensure all proposal documents are completed in a timely manner.
  • Submit internal U-M applications (e.g., limited submissions) and external letters of intent and pre-applications that do not require a PAF.
  • Proactively identify and address needs and potential issues for proposals during the planning and writing/development process.
  • Identify and maintain proposal resources and examples to aid MCIRCC members.
  • Help plan and schedule team meetings and facilitate team communication for MCIRCC teams writing large-scale grant proposals.
  • Create meeting agendas and take meeting notes for MCIRCC teams writing large-scale grant proposals.
  • Assist the PDU Manager in tracking MCIRCC member funding and PDU activities.

Required Qualifications*

  • Bachelor’s degree in a science, communication, or business field or equivalent experience. Candidates should also have:
  • 5-8 years relevant professional experience
  • A keen eye for details and the ability to ensure compliance, consistency, completeness, and accuracy for proposal documents.
  • Excellent written and verbal communication skills.
  • The ability to effectively manage multiple projects at once and prioritize tasks and projects efficiently and independently.
  • Project management experience.
  • Experience meeting deadlines and the ability to engage all stakeholders to ensure they meet deadlines.
  • Experience establishing and fostering effective working relationships with team members.
  • Excellent problem solving and conflict resolution skills

Desired Qualifications*

  • Master’s degree in social, natural, or applied sciences.
  • Knowledge of various federal funding agencies and research grant mechanisms.
  • Experience writing, editing, and managing collaborative technical writing efforts, especially research grant proposals.
  • Knowledge of research and grant administration procedures and experience budgeting for research grants.
  • Knowledge of policies, rules, and regulations pertaining to research activities.

Work Locations

North Campus Research Complex (NCRC) Building 10, 2800 Plymouth Rd, Ann Arbor, MI 48105

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.