Admin Coordinator

Pennsylvania, United States
31 Oct 2018
End of advertisement period
31 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Office of the Provost provides direction on all facets of the University’s academic mission, including education, faculty, research, online learning, global initiatives, admissions, athletics, student life, and arts and culture. The Provost’s Center aggregates programs and offices designed to support University operations, including: the Office of the Provost, the Office of the Vice Provost for Research and its reporting departments (Penn Center for Innovation, Environmental Health and Radiation Safety, University Laboratory Animal Resources, and Regulatory Affairs), the Office of the Chaplain, the Graduate Student Center and Family Resource Center, the Division of Recreation and Intercollegiate Athletics, College Houses and Academic Services, New Student Orientation, the Office of Student Conduct, the Center for Undergraduate Research and Fellowships, the Office of Undergraduate Admissions, the University of Pennsylvania Press, and all of the University’s arts organizations (Penn Museum, Institute of Contemporary Art, Annenberg Center for the Performing Arts, Arthur Ross Gallery, and University Art Collection). It also includes interdisciplinary academic centers and institutes that are more appropriately housed centrally than in an individual school, including the Laboratory for Research on the Structure of Matter, the Center for Cognitive Neuroscience, the Center for Neuroscience and Society, the Penn Institute for Urban Research, the Center for Teaching and Learning, Kelly Writers House, and Weiss Tech House.

The Administrative Assistant provides administrative support to the Penn Center for Innovation’s Perelman School of Medicine Licensing Group as well as general support on a broad basis relating to all other PCI PSOM Licensing Group operations. Under the supervision of the Director, this position provides all aspects of administrative support including but not limited to typing, filing, data entry and scheduling, performs duties such as coordination of meetings and conferences, preparing conference agendas and materials, obtaining supplies, coordinating direct mailings, collecting and analyzing data, creating marketing materials, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external professionals as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. The Administrative Coordinator will coordinate scheduling for the PSOM team and will coordinate data entry with the marketing and data analytics team from PCI. The individual will help create non confidential disclosure and marketing material for technology working closely with PSOM Technology Licensing Officers, and individuals in PCI’s fellows program. The Administrative Coordinator will create and update marketing projects for the PSOM team in the organization’s database. She/he will update these projects in anticipation of the monthly licensing meeting. She /he will in collaboration with each TLO and coordinating with the marketing team help identify marketing targets and their contact using available databases. She /he will also send out marketing materials.

High School degree required, Bachelor’s degree preferred with 5 to 7 years of related work experience or equivalent combination of education and experience. Proven ability to provide excellent customer service; excellent organizational skills; excellent attention to detail, follow-through, and closing; proven ability to efficiently and effectively handle multiple tasks; proven ability to work under time constraints while adhering to strict deadline; excellent verbal and written communication skill; team player; excellent computer skills including extensive experience with MS Office Suite. Life science/ biological science knowledge is a plus.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.