Associate Director in Landscape, Grounds Management

Connecticut, United States
19 Nov 2018
End of advertisement period
19 Jan 2019
Contract Type
Full Time

Position Focus:

Reporting to the Director of Facilities Services and Grounds, this key managerial role provides senior level leadership over the Landscape and Grounds Management unit, inclusive of: supervision, and management of grounds maintenance activities on over 350 acres of the three campuses of University properties, as well as solid waste and recycling collection.

The ideal candidate will lead, inspire and manage a team of 50 (supervisors and staff) providing all aspects of grounds maintenance, coordinating services with customers and service providers. He/she will develop and implement training programs to include: safety training, general landscaping education and sustainable landscape programs and initiatives, and develop procedures and processes to continually improve service and quality. In addition, this leader will be responsible for policy and procedure protocols and emergency response for all weather conditions and natural disasters, such as snow, ice, wind, rain, tornadoes, hurricanes, earthquakes, and other events that might alter normal operating conditions on campus.

**Please note: this position does not include grounds management of Yale’s Golf Course or Yale’s athletic fields.

Essential Duties

  1. Provides leadership, supervision, and coordination for a staff of supervisors providing daily maintenance and services to the assigned areas to include but not limited to the University’s main campus, School of Medicine, West Campus, athletic fields, equipment maintenance repair facility, waste and recycling, and other University owned, leased, or rented properties.
  2. Fosters a culture of teamwork both within Facilities Operations and with other departments.
  3. Develops and implements sustainable landscape programs and initiatives and coordinates department activities with the University’s principals responsible for developing University sustainability strategies.
  4. Manages and leads various landscaping and construction projects. Plans and coordinates repairs, renovations and like activities. Consults as needed with other supervisors, trades people, planners, architects, and engineers for the timely and cost effective completion of work. Provides cost estimates on services and repairs as needed. Reviews project requirements, determining the deployment of supervision and trades people, work methods and procedures, tools, equipment, and other materials needed.
  5. Develops policy and procedure protocols and supervises emergency response for all weather conditions and natural disasters, such as snow, ice, wind, rain, tornadoes, hurricanes, earthquakes, and other events that might alter normal operating conditions on campus. The director, supervisors, and grounds employees are considered essential staff and need to be on campus during such events.
  6. Develops and implements training programs to include safety training and general landscaping education.
  7. Coordinates services with both external and internal service providers. Meets with faculty, department chairs, Residential Heads of College, business managers, vendors, internal providers, and students.
  8. Develops and implements plans to support University programs, activities, and events, to include, but not limited to, commencement, reunions and alumni events, opening and closing of school, summer programs and conferences, and athletic sporting events.
  9. Monitors material purchases and costs from vendors. Coordinates with Materials Management / Purchasing department as well as vendors to select, bid out and purchase materials, tools, and equipment. Assures an adequate inventory of in stock supplies. Coordinates supply and material acquisition and distribution to work teams. Provides input and feedback on the quality of work delivered by contractors. Coordinates with Materials Management for supply and material acquisition and distribution to work teams.
  10. May perform other duties as assigned.

Required Education and Experience

  • Bachelor’s degree in a related field and eight years of related work experience or an equivalent combination of education and experience.
  • Experience with software tools such as Microsoft Office, Outlook, Timekeeping/Payroll.

Required Skill/Ability 1:

Proven ability to develop and implement sustainable landscape programs and initiatives. Proven ability to manage and lead various landscaping focused construction projects.

Required Skill/Ability 2:

Proven ability to provide strong administrative management to assess and maintain staffing needs, deal with employee relations and service the needs of University customers.

Required Skill/Ability 3:

Proven ability to manage and coordinate activities of supervisors and staff engaged in planning and scheduling of grounds maintenance services.

Required Skill/Ability 4:

Proven ability to produce and maintain management reports using business software (Microsoft Word and Excel). Proven ability to develop, and manage scheduling, word processing, and spreadsheet documents and reports. Excellent verbal, written and organizational skills and the ability to communicate effectively with all organizational levels.

Required Skill/Ability 5:

Ability to work irregular hours (as the job mandates), including response to emergencies, and for special events such as move-in, move-out, commissioning, start-ups, commencement, reunions, etc.

Preferred Education, Experience and Skills:

Bachelor’s degree in Horticulture, Landscape Architecture or Design. Experience with sustainable landscape methodology. Experience managing solid waste and recycling disposal. Experience managing equipment/vehicle repair facility. Experience with Maintenance Management Software. Experience supervising unionized employees. Experience in higher education.

Required Licenses or Certifications Driver’s license valid in the State of Connecticut.

Weekend Hours Required: Occasional

Evening Hours Required: Occasional

Drug Screen: No

Health Screening: No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Additional Background or Health Screening Requirements

Selected incumbent must have successful completion of a DMV check and a valid driver’s license.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email:

Note: Yale University is a tobacco-free campus