Clinical Research Coordinator Associate

California, United States
09 Nov 2018
End of advertisement period
09 Jan 2019
Contract Type
Full Time

The Pediatric Emotion and Resilience Lab (PEARL) within the Department of Psychiatry and Behavioral Sciences at Stanford University’s School of Medicine is seeking a Clinical Research Coordinator Associate to support PEARL’s current focus on the longitudinal assessment and treatment of youth with or at risk for major mood disorders such as depression and bipolar disorder. The Clinical Research Coordinator Associate position will allow for an opportunity to gain experience quickly across a lot of areas of brain imaging and clinical and developmental neuroscience in children and adolescents. The position will be based in an environment that values cooperation, fairness, efficiency and conscientiousness. Duties range from scheduling testing sessions, testing using behavioral and imaging methods, and entering and analyzing data in study databases. 

The PEARL is a clinical research program that aims to apply neural, behavioral, and clinical approaches to understanding and treating childhood onset mood disorders. Specifically, our focus is to develop a brain-based understanding of how mood disorders develop in childhood by integrating brain-imaging data (including functional and structural MRI) with behavioral, self-report, endocrine, genetic and clinical measures. Current studies focus on youth with depression and anxiety, youth at risk for major mood disorders due to family history, as well as accompanying experiences of substance use, attention disorders, and obesity.

Duties include:

• Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from startup through close-out.
• Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
• Coordinate collection of study specimens and processing.
• Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms. 
• Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions, and ensure institutional Review Board renewals are completed.
• Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
• Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
• Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct. 
• Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.


• 2-3 years of related experience in subject recruitment, assessment, and analysis related to clinical and/or brain imaging research
• Ability to work independently and proactively, with good organizational skills;
• Technical experience in running MRI scans
• Desired experience in:
• Data visualization
• RedCap experience desired
• basic programming and scripts


Two year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience. 


• Strong interpersonal skills.
• Proficiency with Microsoft Office.
• Knowledge of medical terminology.


Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred. 

• Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping. 
• Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasional evening and weekend hours.