Admin Coordinator

Pennsylvania, United States
29 Oct 2018
End of advertisement period
29 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Penn Law is one of the nation’s oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making Penn Law an extraordinary supportive academic community for its scholars and students alike.

  • Prepare, edit, maintain, and archive faculty course materials for print and for the Web (including via use of .html and PowerPoint).
  • Edit and prepare manuscripts and articles for publication and distribution. Develop and edit footnotes in various publication formats (e.g., convert from social science journal format to law format). 
  • Edit and prepare exams; compute advanced grading systems for faculty.
  • Devise and maintain data bases for production of efficient mailing systems and effective completion of other projects.
  • Support faculty conferences, symposia, and events; maintain interactive calendar systems; provide travel support to the Penn Law faculty.
  • Center and Institute Tasks

Work with the Associate Director to complete all administrative tasks and requests that come from Center and Institute faculty and staff. 

Independently ensure completion of a range of sophisticated requests: 

Manage and maintain data bases on C&I contacts and events; create reports from these data bases; develop reports that inform faculty C&I work.

Publish to and maintain C&I websites, blogs, and other social media efforts.

Develop budgets for C&I administrative matters.

Coordinate C&I faculty and staff requests during the Associate Director’s lunch hour and when the Associate Director is otherwise out of the office (including on PTO). 

Manage FS collaboration with a variety of Penn Law administrative departments, responding to requests and providing relevant reports and information.

Handle all faculty participation in Admissions events with prospective and admitted students, for Admitted Students Weekend and throughout the year.

BA/BS or equivalent in experience preferred. 3-5 years of administrative experience required, preferably in a higher ed environment. Ability to work well with others in a service-oriented environment; positive attitude and interest in getting the work of the team done are essential. Demonstrate ability to prioritize and complete multiple tasks; excellent attention to detail; flexibility. Excellent adaptability in using various software and data bases; skills in business software in both PC and Mac environments, using WordPerfect, Word, Excel, Power Point, Sharepoint, PhotoShop, etc., required. Must be able to work under pressure with time constraints.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.