Divisional Administrator, Department of Surgery

North Carolina, United Sates
26 Nov 2018
End of advertisement period
26 Jan 2019
Contract Type
Full Time

Job Description



  • Operational and financial responsibility for the clinical and academic practice of approximately 85 surgical faculty members in multiple clinical divisions.   (The Duke Department of Surgery has 12 clinical divisions. A divisional administrator will work with 3 to 4 divisions, based on scope, size and other functional responsibilities.)
  • Position reports to the Assistant Chief Administrator of the Department of Surgery.
  • Candidate must have strong leadership experience in practice management operations with a proven track record of building successful physician relationships and effective communication with key-stakeholders.

Specific Responsibilities

  • Oversees and manages with Division Chief the overall operations of the three missions, education, research and clinical service delivery of select clinical divisions, to ensure appropriate and efficient utilization of resources to meet department/divisional goals and objectives.
  •  Directs financial and regulatory operations within the departmental fiscal and productivity guidelines; analyzing and preparing annual budgets; managing medical practice, education, research, clinical areas and restricted funds.
  • Identifies and makes recommendations to implement cost reduction and service improvements. Creates financial projections and other financial reports necessary for managing the division.
  • Acts as administrative liaison with revenue cycle, clinic management and operations, research administration, and financial services staff.
  • Leads and coordinates new business development and service delivery initiatives. 
  • Partners with departmental functional leaders in respective areas of education and research to facilitate efficient operations and improve quality of work. 
  • Exemplifies and leads service orientation for staff and faculty.
  • Coordinates and manages personnel issues for select divisions.  Responsible for assuring staff development, training, and orientation.
  •  Partners with Division Chief regarding all leadership aspects of division, including development and implementation of faculty compensation plans. 
  • Acts as Key communicator to faculty regarding strategic and operational plans of the department/division including macro and micro finances as they relate to faculty members for all three missions;  Research, Education and Clinical Care Delivery.
  • Serves as primary liaison for PDC and SOM personnel regarding issues outside of department.


Duke Surgery is a premier academic surgical department consisting of 350+ surgical faculty and 400+ employees. The clinical practice is delivered via the Private Diagnostic Clinic, LLC, in collaboration with various affiliated hospitals of the Duke University Health System.


  • Durham is a vibrant, creative, and entrepreneurial community of 262,715. Durham occupies a prime location in the heart of North Carolina and is a nexus for learning, achievement, creativity, research and industry.
  • Known as the City of Medicine, USA, healthcare is a major industry including more than 300 medical and health- related companies and medical practices.
  • The Research Triangle Park: A 7,000-acre Southeast Durham-based, special county research and production district encompasses more than 140 major research companies employing 39,000 people.

Preferred Experience:
Ambulatory Care/ Emergency Services, 3 years’ experience
Financial Management, 3 years’ experience General Management, 3 years’ experience Human Resources Management, 3 years’ experience

Preferred Education:

Master’s Degree

Requisition Number: 401405780
Location: Durham 
Job Family Level: 16
Exempt/Non-Exempt: Exempt 
Full Time / Part Time: FULL TIME
Regular / Temporary: Regular 
Shift: First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas,an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Work requires a Bachelor's degree in Business Administration, Accounting or a closely related field.


Work requires a minimum of eight years progressively responsible experience in administrative management, to include proficiency in budgeting, grants and contracts, personnel supervision and space and facilities management. A Master's degree in Business Administration, Hospital Administration, Accounting or a closely related field may substitute for two years of required experience.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req: ID99580BR