Administrative Assistant II, MSA

Massachusetts, United States
08 Nov 2018
End of advertisement period
08 Jan 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT IISloan School of Management-Management Science (MSA), to perform complex and diverse duties for faculty and the academic area. Will schedule diverse and complex appointments and meetings; make travel arrangements and prepare complex itineraries; provide administrative support for multiple programs and projects; triage clients and visitors; use broad understanding of policies and procedures to respond to inquiries, provide explanations and instructions, and ensure inquiries are addressed and resolved; compose and edit internal correspondence and documents; resolve complex problems in a thorough and timely manner; design PowerPoint presentations; use desktop publishing for creating drafts of work area publications; coordinate complex mass mailings; input, update, and maintain Web content; monitor and order inventory, working within established supply budgets; maintain databases; research and gather information for complex projects; coordinate high-profile events and seminars; assist with the preparation of materials such as grant proposals, tenure cases, and site visits; monitor and reconcile accounting statements; prepare and process purchasing, accounting, and travel forms; attend high-level meetings and record minutes; train others regarding policies and procedures; serve as liaison between faculty and other groups; and perform related duties as requested. 

Job Requirements

REQUIRED:  three years of administrative, office, or related experience; advanced computer software skills; ability to easily negotiate the web; excellent interpersonal and communication skills; initiative; flexibility and openness to change; ability to anticipate and prioritize effectively; and a proactive approach to projects, problem solving, communication needs, and planning. Must demonstrate good judgment, discretion, diplomacy, and the ability to own and follow through on tasks. Bachelor’s degree preferred.  Job #16707-5


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.