Research Administration Specialist

North Carolina, United Sates
26 Nov 2018
End of advertisement period
26 Jan 2019
Contract Type
Full Time

Job Description

Occupational Summary

Provide support to customers by facilitating pre- and post-award processes for the Campus Grants Management Team. Perform basic reconciliation of assigned project budgets, prepare basic budget reports for review by PI and supervisors, and prepare adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements. Provide general administrative support to the Campus RASR office.

Work Performed

Below is a general scope of duties. Specific assignments are based on unit need and assigned by the supervisor.

  • Assist principal investigators in budget preparation, budget revisions, budget reconciliation, or time extensions as needed. Inform PI and/or supervisor of any errors that arise in there conciliation of monthly budget reports. Identify the need for cost transfers from budget reconciliation.
  • Collect and compile information for grant proposal.
  • SPS data entry.
  • Provides technical and administrative assistance during the negotiations, creation, and administration of grants and contracts.
  • Prepare certain proposal elements (biosketches, other support, etc.)
  • Maintain a working knowledge of applicable regulations, policies, and protocols.
  • Confirm awarded grant/contract budgets in university budgeting and accounting system.
  • Monitor daily grant/contract project activities. Coordinates reporting requirements.
  • Facilitate the RSSA process
  • Monitor proposal status and advise PI on requirements and deadlines associated with research protocols. Monitor reporting and compliance timelines for new awards.Assist investigators in preparing necessary documentation for site visits.
  • Reconcile financial information on Sponsor's reports to University general ledger, reviewing financial transactions posted to general ledger and other documents for compliance with Sponsor's terms and conditions and University's policies and procedures.
  • For industry funded projects, support the Revenue Management process
  • Process JVs as needed.
  • Assist investigators in processing renewal applications for existing animal or human subject protocols.
  • Facilitate required financial transactions for grants and contracts(as necessary).
  • Facilitate required close out transactions and activities
  • Assist with special projects.


  • Ability to work within a team environment
  • Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access,Excel, Power Point).
  • Ability to communicate both verbally and in writing with all levels of the organization.
  • Ability to manage and prioritize multiple projects/tasks simultaneously.
  • Ability to create verbal and written reports.

Requisition Number: 401512014 
Location: Durham 
Job Family Level: 80
Exempt/Non-Exempt: Non-exempt
Full Time / Part Time: FULL TIME
Regular / Temporary: Regular 
Shift: First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robust exchange of ideas, an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Work requires communications, analytical and organizational skills generally acquired through completion of an Associate's degree program.Training: May be required to take FasTracks in areas of specific assigned duties


Work generally requires two years of relevant experience to obtain office organization, communications, and administrative skills. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req: ID106352BR