Training Coordinator, Natural Capital Project

Location
California, United States
Posted
07 Nov 2018
End of advertisement period
07 Jan 2019
Ref
80967
Contract Type
Permanent
Hours
Full Time

Job Code: 4882
Grade: F
Exemption: Exempt

The Natural Capital Project (NatCap) aims to create a future where people and nature thrive.  We are working to build a scientific basis and broad institutional support for protecting Earth’s vital life-support services and the people and economies dependent upon them.  With our global hub at Stanford University, we are a unique partnership and strategic collaboration among: the Stanford Woods Institute for the Environment, The Nature Conservancy, World Wildlife Fund, the Chinese Academy of Sciences, and the Institute on the Environment at the University of Minnesota.  NatCap develops and applies new tools and approaches to better understand and integrate the full value of ecosystem services into decision-making.  We are: (1) advancing science and developing software tools; (2) engaging with leaders to integrate understanding of nature’s benefits into decisions; and (3) mainstreaming our approach into policy, management, and finance.

NatCap seeks a professional Training Coordinator (Events Planner 1) to be a key actor in the implementation of NatCap’s outreach and training strategies (a critical element of #3, above). This role is the point person for outside organizations that are interested in NatCap’s training program.  The Chief Strategy Officer will rely on the Training Coordinator as a key partner in the execution of our outreach and training strategy. This is a one-year fixed term position with the possibility of renewal based on performance and funding.

The Training Coordinator leads the annual Natural Capital Symposium, as well as other NatCap-hosted training/outreach events, managing numerous aspects of the event planning, coordination, and implementation, from making major decisions about content and logistics in partnership with the steering committee, to coordinating registration, facilities, and other logistics with Stanford Conference Services. This role collaborates with team members across the Natural Capital Project—in particular the Chief Strategy Officer and other content experts—to develop and refine training program engagement practices and projects.  The Training Coordinator helps bridge big-picture thinking and operational details. The Training Coordinator will work to understand NatCap’s overall strategy to help implement the training/convening portions of it, have a solid understanding of our goals and objectives for the program as a whole and for each specific training or event, creatively match strategy with tactics, and ensure that NatCap trainings, workshops, and courses are professional and accomplishing desired objectives.

Job Purpose:

Plan and execute Stanford events, such as seminars, conferences, sports or alumni events, and other university related events. Consult with stakeholders and plan logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations.

Core Duties*:

  • Design, plan, implement, and coordinate customized events.
    • Implement training program and capacity-building strategies as developed in close collaboration with the Chief Strategy Officer and other NatCap staff.
    • Facilitate training workshops hosted by partner organizations, traveling to other locations as necessary
  • Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
  • Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
  • Manage all aspects of planning, logistics (coordinating scheduling, working with trainers to prepare agendas and supplies, and booking hotels, meeting space, and catering; preparing and tracking budgets), and documentation for NatCap-hosted training and capacity-building events, with special focus on the Natural Capital Symposium, ensuring that long-term strategic goals are being met.
  • Collaborate with partnering host institutions around the world to scope, plan, budget, and implement training workshops at host locations.
  • Consult with stakeholders to determine objectives and requirements.
    • Provide project management for the development and on-going improvement to NatCap capacity-building efforts and projects, managing multiple projects on rolling deadlines with long-term strategic goals in mind
  • Inspect event facilities to ensure they conform to the event needs.
  • Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
  • May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
  • Maximize the visibility and impact of external events, including connecting NatCap events to social media, and coordinate the NatCap Webinar series, in collaboration with the Communications Manager.
  • Utilize and/or maintain complex databases. May use specialized event planning software.
  • May inspect event facilities for maintenance, janitorial and fire safety issues. 

* - Other duties may also be assigned

Minimum Requirements:

Education & Experience: Associate degree and three years of relevant experience or combination of education and relevant experience. Preference is Bachelor’s degree and 3-5 years experience.

Knowledge, Skills and Abilities:

  • Demonstrated success planning events.
  • Experience in managing the logistics of 1-5 day events for 5 to 500 attendees
  • Ability to work both independently and as part of a team.
  • Independent, proactive, and has initiative. Able and willing to learn quickly. Must be able to identify priorities and maintain awareness of multiple deadlines.
  • Strong team-oriented player with demonstrated interpersonal skills. Team leadership and project management experience required
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
  • Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
  • Working knowledge web design and comfort in learning new software tools.
  • Skill with Adobe Acrobat Pro, Adobe Creative Suite, Google docs, Google calendar, and Stanford systems a plus.
  • Familiarity with application of social media and online content development experience a plus.
  • Experience with Stanford reimbursement systems a plus.
  • Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers. 

Certifications and Licenses:

Valid Non-Commercial Class California Driver’s License. (not applicable)

Physical Requirements*:

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation

to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

May require some travel and working evenings and weekends.

Work Standards:

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

We offer a competitive salary and benefits package, depending on experience and qualifications. To be considered, applicants will provide a cover letter and resume. 

All final candidates are subject to a background check. 

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.