Grants Manager B

Pennsylvania, United States
29 Oct 2018
End of advertisement period
29 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Under general direction of the Manager of Administration and Finance (MAF), this position is responsible to enter all agreements for the Research Inventory System (RIS) for the Manager of Administration and Finance’s approval. Update biosketches and other support and support in the preparation of budgets for the PIs.

Work with subcontractors for all pre-award grant submissions. The duties include specific processing of all required procedures from pre award submission, reviewing AIS for accuracy along with any corrections; Set- up of all subcontracts and awarded accounts working closely with the MAF for all approvals. Maintain an accurate file system. Work with the MAF to set up new awarded projects with revised budgets. Update yearly budgets in financial systems with set up of all new budget journals, reallocation journals, and budget reduction journals. Work with the MAF and PI’s for accurate budget forecasting for all proposals; review all personnel grant effort with MAF. Support post award staff and administrator with financial reporting and closeout. Participate in the annual budget process and monthly financial analysis for sponsored programs, gifts, endowments, chair commitments and other university accounts. Complete monthly budget and expense journal entries as needed. Reconcile and correct fiscal year activity such as suspense, anticipated resources, dependent tuition, residual balance transfers of clinical trials. This position reports directly to the Manager of Administration and Finance of the Division of Infectious Disease with a dotted reporting line to PSOM Office of Research Support Services.

BA/BS degree with 2 to 4 years of experience or equivalent combination of education and experience required. Background knowledge on NIH grant proposals preferred. Successful candidate must be highly motivated, attentive to details, ability to work in a team setting, multi-task with a strong work ethic. Excellent interpersonal and communications skills. Ability to work independently, under pressure of deadlines, be flexible and contribute positively to a dynamic business environment. Prefer a candidate with awareness of grant submission coordination either with pre-award or post-award within a research setting; Skills required are strong computer skills, with working knowledge of computer software such as Excel or Access, familiar with Ben Financial, and Business Objects or similar financial software. Position contingent upon continued funding.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.