Associate Director, Caltech Fund and Parents Program

California, United States
30 Oct 2018
End of advertisement period
30 Dec 2018
Contract Type
Full Time

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The purpose of Development and Institute Relations (DIR) is to foster a thriving and engaged community of support for Caltech. By connecting the people who share and support Caltech’s mission and values, we will ensure the Institute receives the necessary resources to achieve Caltech’s aspirations and sustain its excellence in teaching, research, and scholarship in perpetuity. DIR team members embrace and uphold the values of diversity, integrity, respect, focus, and pride.

Reporting to the Director, Caltech Fund and Parents Program, the Associate Director will assist in the overall operation of the Caltech Fund, the annual giving program of the Institute. The selected candidate will have direct responsibility for a portion of the Caltech Fund dollar and participation goals. Responsibilities include developing and implementing leadership annual and reunion fundraising efforts around the following audiences – undergraduate and graduate alumni and parents. The Associate Director will oversee the strategy for approximately 3 reunion classes, and 3 classes approaching their reunion, with a special emphasis on the 25th, 20th and the 10th Reunions. 

In addition, the Associate Director will serve as the lead for our efforts to increase alumni participation within our young alumni (1990s to 2000s) and graduate alumni populations. The selected candidate will provide mentorship and guidance for Assistant Director, Student Philanthropy.

The Associate Director will be a collaborative team member who would thrive in the Caltech Fund team's philosophy and culture of achieving success through shared goals and responsibilities. The successful candidate will be an ambitious and motivated professional who values a collaborative working environment and who will be able establish strong, interpersonal relationships with donors, development colleagues and campus partners.   

Job Duties

Fundraising Responsibilities

  • Working with the Director, engage, identify and solicit leadership parent donors ($5,000 and up) and graduate alumni donors
  • Work with the Director to engage and identify leadership volunteers and donors for the 25th, 20th and 10th Reunion classes to increase reach, participation and foster greater connections with Caltech and the Caltech Fund
  • Collaborate with DIR units on planning reunion reception, reunion event program and reunion class gift leadership volunteers to develop appropriate engagement and solicitation strategies working with appropriate members of Major Gifts and Planned Giving teams
  • Work collaboratively with the Manager, Caltech Fund to create collateral and solicitation materials that meet and exceed fundraising, participation and stewardship goals for alumni within the Classes of 1990s to 2000s
  • Serve as the lead for all House Endowment efforts by the Caltech Fund, and partner with the Caltech Fund team members on cultivation and stewardship efforts
  • Supervise the day-to-day work of the Assistant Director of Student Philanthropy, and the Assistant Director of Reunion and Leadership Giving, to execute fundraising and stewardship goals of the Caltech Fund and Parents Program
  • Travel 3-4 times a year to achieve an average of 15 meaningful discovery and meaningful contacts per month with alumni and parents with a minimum of 5 on-campus or local visits
  • Serve as an active member of the Caltech Fund and Parents Program
  • Be an active participant in planning and executing strategies to achieve overall Annual Fund goals
  • Participate in planning meetings, accepting special assignments, assisting colleagues and providing support for all ongoing programs and operations as needed
  • Attend and participate in both Caltech Fund and DIR events to include (but not limited to) the Convocation, Commencement, Parents Events, Summer Sendoffs, Reunions Weekend and Campaign Events
  • Performs other duties as assigned

Basic Qualifications

  • Bachelor's degree, or the equivalent combination of education, training and experience from which comparable skills can be acquired
  • 5 or more years of experience in development, alumni relations and volunteer management
  • Experience in project management or overseeing annual giving campaigns with multi-channel approaches
  • Excellent organizational and time management skills with the ability to work towards goals within deadlines
  • Demonstrated excellent written and verbal communication skills
  • Strong analytical skills including the ability to analyze trends from quantitative and qualitative data

Preferred Qualifications

  • 8 or more years of experience in development, alumni relations and volunteer management.
  • Experience in development, alumni relations and volunteer management in higher education
  • An authentic curiosity about science and technology, a strong appreciation for the extraordinary intellectual accomplishments and challenges of Caltech students, alumni and faculty, or willingness and patience to learn the unique culture of Caltech
  • Great enthusiasm and energy to serve as an ambassador for the Caltech Fund, and the Development and Institute Relations team
  • Direct experience in alumni, parent and student fundraising /engagement programs
  • Demonstrated ability to practice and adhere to organizational values

Required Documents

  • Resume
  • Cover Letter