Program Coordinator in Sanford School of Public Policy

Location
North Carolina, United Sates
Posted
23 Nov 2018
End of advertisement period
23 Jan 2019
Ref
401512490
Contract Type
Permanent
Hours
Full Time

Job Description

Work Performed

A detailed description of functional areas and tasks follows:

  • Assist with planning and oversee the implementation of all 15 externally-funded research projects of Professor Ken Dodge, with a staff of over 50 employees and an annual budget exceeding $5 million. Work closely with his grant manager on various aspects of submissions and awards. Oversee the preparation of complex reports and diversified budgets for his research projects.
  •  Oversee the employment of 50 research staff members, including reviewing their vacation requests, helping conduct their annual performance reviews, finding office space, and tending to their employment needs. Make sure that each of 50 employees is paid on appropriate grant fund codes by reviewing activities monthly.
  • Write job descriptions for personnel hired on Professor Dodge’s new grants and contracts. Confirm funding sources. Work with the Sanford HR manager to get the positions approved and posted. Interview applicants for Professor Dodge’s research positions. Work with CCFP Admin Director to determine office assignment, etc.
  • Set up Purchase Orders/Reqs for Independent Contractors to be paid on Professor Dodge’s grants. Create and submit invoices for contractors when necessary. 
  • Serve as a liaison with Professor Dodge’s grant manager, CCFP Associate Director for Administration, Sanford School HR manager, etc., regarding University policies and procedures, grant administration, etc.
  • Print, review and reconcile monthly financial statements for various codes related to Professor Dodge’s work.
  • Schedule and coordinate arrangements for meetings, seminars, conferences. Attend meetings to serve as a resource person and take notes if requested.
  • Generate letters, reports, documents related to Professor Dodge’s research and academic work within the Sanford School. Edit scientific manuscripts and grant applications; proofread as needed.
  • Organize and maintain Professor Dodge’s research files, including measures, scales, reports, book chapters, publications, correspondence, etc. Respond to external requests for information, copies of manuscripts, ETC.
  • Update Dodge’s CV as needed, send to Sanford and CCFP website managers. Update profile in Scholars@Duke. Review and approve manuscripts submitted in PubMed/NIMBS and Elements.
  • Act as a liaison between Professor Dodge and staff members who will create Travel Expense forms and clear Professor Dodge’s corporate card receipts in Duke@Work.
  • Supervise Professor Dodge’s work-study students and other research assistants.
  • Perform other related duties incidental to the work described herein.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status

EDUCATION/TRAINING

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

EXPERIENCE

Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATON AND/OR EXPERIENCE

In addition, the successful candidate will possess the following qualities/attributes:

  • Experience with federal and foundation grants.
  • Self-starter and willingness to take initiative and see projects through to completion
  • Strong written and oral communication skills
  • Ability to set priorities, organize and manage multiple planning tasks simultaneously, rigorous attention to detail, and consistent follow-through
  • Utmost professionalism, positive attitude and ability to interact effectively with a range of constituents
  • Willingness to work flexible hours on occasion in support of effective program/events delivery

Requisition Number: 401512490
Location: Durham 
Duke Entity: UNIVERSITY
Job Code: 2901 PROGRAM COORD, SENIOR
Job Family Level: 11
Exempt/Non-Exempt: Exempt 
Full Time/Part Time: FULL TIME 
Regular/Temporary: Regular 
Shift: First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas, an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req: ID106329BR