Administrative Associate 3

Location
California, United States
Posted
26 Oct 2018
End of advertisement period
26 Dec 2018
Ref
80950
Contract Type
Fixed Term
Hours
Full Time

PERTS lab in the Department of Psychology is currently seeking a full time Administrative Associate (AA) to provide vital administrative, financial, and operational support to the PERTS Executive Director, leadership team, and staff members. S/he will be responsible for managing all of the financial transactions of the organization and monitoring funding; scheduling events and managing travel; and be the point of contact for team members in administrative issues. S/he will also serve as a liaison for administrative issues with several Stanford departments and many external collaborators. This position will report to the Director of Operations and interface heavily with senior leadership and key partners.

The Project for Education Research that Scales (PERTS) is an applied research center in the Psychology Department. We’re a small research group with a start-up mentality and large ambitions for increasing the academic success of students. We study psychological factors that affect student achievement, and we partner with schools, colleges, and other organizations to improve student motivation and achievement on a large scale. PERTS drives higher and more equitable academic engagement in America’s schools and colleges by empowering educators to apply insights and methods from the learning sciences.

**To be considered, please submit your resume and cover letter**

CORE DUTIES*:

  • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
  • Conduct literature searches, and write literature summaries, requiring preliminary judgments after conceptual approach is outlined by the supervisor. Build and organize data as requested by principal investigator or faculty; use common statistical programs, requiring the application of job control language in generating and organizing data.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:
Education & Experience:
High school diploma and four years of administrative experience, or combination of education and relevant experience.


Knowledge, Skills and Abilities:

  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.

Certifications and Licenses:
None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.