Administrative Assistant

Connecticut, United States
30 Oct 2018
End of advertisement period
30 Dec 2018
Contract Type
Part Time

Position Focus:

Provide administrative/clerical support to the Medical Education Section in the Dept of Obstetrics, Gynecology & Reproductive Sciences. The work week is split between residency activities (1 day/wk) and medical student/clerkship activities (2 days/wk) with schedule flexibility to provide assistance during peak times to all educational activities.

Essential Duties

1. Serves as a source of information about the University, the department, and about academic and general requirements, processes, and procedures. 2. Provides logistical and clerical support to the directors of undergraduate and graduate studies, department chair, faculty, students, and visitors. 3. Makes referrals and schedules appointments with appropriate faculty and staff as needed. 4. Assists with course registration and event arrangements; updates advising documents and orientation materials as directed. 5. Compiles forms, progress reports and standard reports. 6. Assists faculty and students in the use of academic systems; participates in the testing of new processes and systems as requested. 7. May perform other duties as assigned.

Required Education and Experience

Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate's degree, or an equivalent combination of education and related experience.

Required Skill/Ability 1:

Proven proficiency with Microsoft Word, Excel and Outlook calendaring.

Required Skill/Ability 2:

Excellent attention to detail with strong organizational, follow-through and multi-tasking skills.

Required Skill/Ability 3:

Excellent customer service skills in working with a wide range of faculty, managers, residents and medical students.

Required Skill/Ability 4:

Demonstrated ability in an administrative support role.

Preferred Education, Experience and Skills:

Knowledge of MedHub and Workday (check request/Pcard reimbursement) systems preferred.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: