Research Administrator 2

Location
California, United States
Posted
25 Oct 2018
End of advertisement period
25 Dec 2018
Ref
4482
Contract Type
Permanent
Hours
Full Time

The Department of Biomedical Data Science (DBDS) in the School of Medicine is seeking a Research Administrator 2. The successful candidate will be able to work in a dynamic environment, as part of a team, to manage the proposal preparation and post-award financial activities on grants, contracts, gifts, program projects, and federal grants, both routine and complex. We support approximately 25 PI’s and a consolidated budget of around $25M.

BDS was started in order to create an integrated field of biomedical data science, to recruit emerging talent in the field, to provide outstanding training to postdoctoral scholars and graduate students working in this area, and to provide and cultivate an intellectual home for collaborative research. As a basic science department, BDS is devoted to the development of novel computational and statistical methods for acquiring, representing, storing, and analyzing biological and clinical data at all scales. BDS is being built by coalescing Stanford experts in biostatics and bioinformatics into this new department, while simultaneously recruiting new members to the faculty.

Because excellent written skills are required, a cover letter is expected to accompany the resume.

Duties include:

  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. 
  • Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance. 
  • Develop, prepare, and finalize project budgets, and provide budget justification.
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. 
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. 
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. 
  • Develop and communicate reports supporting project status; create effective forecasting and decision aides. 
  • Participate in contract closeout process; submit final reports and certificates. 
  • Compile information and documents needed for audit inquiries.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participate in and contribute to process improvements. 
  • Lead other staff in group projects
  • May participate as a mentor and provide cross-training as needed. 

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. 
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. 
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed. 
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. 
  • Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

  • Cardinal Curriculum I and II must be completed to remain in this position. 
  • Certified Accountant or Auditor or similar credential desired. 

PHYSICAL REQUIREMENTS*:

  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds. 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.