Executive Assistant A

Pennsylvania, United States
23 Oct 2018
End of advertisement period
23 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/

The individual in this position will provide executive-level support to the Chair of the Department of Genetics/Chief of the Division of Translational Medicine and Human Genetics (collectively ‘Penn Genetics’). He or she will act as a liaison between the Chair and faculty, physician and administrative leadership, and external entities. He or she will proactively work to optimize management of the Chair’s schedule and information flow to and from the Chair. He or she will maintain sufficient working knowledge of Penn Genetics operations to ensure adherence to deadlines, both administrative and otherwise, and prepare initial drafts of presentations, reports, letters, and other work products. Oversee communications efforts for Penn Genetics. Special projects, including arranging large-scale events, will be assigned.

The minimum of a Bachelor’s Degree and 5-7 years of experience in an office environment or equivalent combination of education and experience required. Required proficiencies include excellent verbal and written communication skills, organization and time management skills, and computer skills in Word, PowerPoint, and Excel; database and web based computer competence is preferred. The successful candidate must be able to handle multiple tasks with simultaneous deadlines and always maintain a high degree of judgment and professionalism. The ability to handle confidential issues with the utmost discretion is essential.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.