Archivist in Collection Development

Connecticut, United States
19 Oct 2018
End of advertisement period
19 Jan 2019
Contract Type
Full Time

Position Focus:

Reporting to the Director, leads the department's program of collecting modern manuscript collections, and assists with collecting materials on university history from non-Yale sources. Liaisons with appropriate department staff to ensure that collecting activity can be supported by available departmental resources and supports the department’s collecting vision as established through periodic collection development retreats. Coordinates and facilitates the collection development work of department subject area specialists and provides training in working with donors and securing signed deeds of gift. Assesses potential collections, identifies materials of interest, documents site visits through field notes, negotiates deeds of gift, and documents accessions in collections management systems. Ensures paper and electronic donor files are kept current by staff engaged in collection development work.  Writes, updates, maintains all appropriate documentation of collection development policies and procedures. May train and supervise support staff and student assistants. Contributes to departmental reference, instruction, and outreach activities, including providing reference service to researchers and Yale University offices, and preparing and conducting primary source instruction. Serves on the department administrative leadership team and contributes to the administration of the department including long range planning, formulation of policy, and resource development and allocation. Contributes to the work of the Yale Library through membership on committees, task forces, or engagement with Library programs and events. Makes substantive contributions to the regional, national, and/or international archival profession.

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Essential Duties

  1. Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach.
  2. Work in libraries across university campuses to meet the needs of local, national, and international teaching and research communities.
  3. Assist with management of printed collections, as assigned.
  4. Assist, if necessary, with disaster recovery efforts.
  5. May perform other duties as assigned.

Required Education and Experience

  1. Master’s degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master’s degree in library science.
  2. Experience arranging and describing or providing public services for manuscript and/or archival collections.
  3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment.
  4. Demonstrated knowledge of archival theory and practice may be substituted for formal training.
  5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.
  6. Demonstrated knowledge of archival and library management systems.
  7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections.
  8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
  9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at:

Required Skill/Ability 1:

Minimum of two years of professional experience required, including demonstrated success working with donors, evaluating potential collections of materials in all formats, and negotiating deeds of gift.

Required Skill/Ability 2:

Demonstrated understanding of current copyright laws as they apply to the acquisition and use of primary source materials in all formats.

Required Skill/Ability 3:

Demonstrated knowledge of the issues related to the acquisition of born-digital materials.

Required Skill/Ability 4:

Demonstrated ability with and commitment to inclusive conduct and cultural competency, contributing to an inclusive environment in which individuals of a broad range of cultures, backgrounds, abilities and perspectives work productively and creatively together.

Required Skill/Ability 5:

Demonstrated active and substantive participation in regional, national and international professional activities relating to the selection, care, and use of modern documentary resources. Undergraduate or graduate coursework in twentieth-century American History.

Preferred Education, Experience and Skills:

Experience working in an academic repository. Experience teaching with primary resources. Course work requiring research using primary resources. Graduate degree in American history or related field.

Physical Requirements

Ability to lift boxes and materials up to 30 lbs and push heavy book trucks on a regular basis. Ability to climb ladders and navigate staircases leading to basements and attics. Working environment may include mold and dust.

Drug Screen: No

Health Screening: No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email:

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