Admin Coordinator

Pennsylvania, United States
23 Oct 2018
End of advertisement period
23 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The World’s First Business School

In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually.

Reporting to the Director, McNulty Leadership Program, this position performs complex and confidential administrative and coordination functions for McNulty Leadership Programs, including programs such as Workshops and Executive Coaching, designed for WEMBAs and MBAs. The Administrative coordinator will ensure programs run smoothly, including managing all program operations, payments to contractors, the budget and event planning details. Managing all program operations entails scheduling and marketing, recruitment and registration, answering inquiries, maintaining program materials, and overseeing delivery. Managing the budget requires handling payments to vendors and contractors, data entry in support of monthly actuals and budget projections, reconciling invoices, and correctly any improper or wayward expenses. Managing event planning details entails handing requests for space, catering, transportation, scheduling, and supplies. This position also fulfills other duties as assigned in the MLP.

A high school diploma and 5 years to 7 years of related experience, preferably in a university setting, or equivalent combination of education and experience is required. Must possess skill in Microsoft Office software applications: Word, Power Point, Excel. Knowledge of basic accounting is required——training in the University of Pennsylvania financial software a plus. Experience with Qualtrics is a plus! Must possess excellent business writing, editing, and proofreading skills as well as strong interpersonal skills. Background in professional development and training preferred.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.