Office Administrator Assistant B

Location
Pennsylvania, United States
Posted
25 Oct 2018
End of advertisement period
25 Dec 2018
Ref
85-29991
Contract Type
Permanent
Hours
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Division of the Vice Provost for University Life (VPUL) is Penn’s foremost provider of student services and educational access. VPUL partners and collaborates with diverse organizations across many dimensions including: race, ethnicity, gender, sexual orientation, historical tradition, age, religion, disabilities, veteran status, interests, perspectives and socioeconomic backgrounds. We enhance the ability of nearly 25,000 undergraduate, graduate, and professional students, along with other community participants. University Life programs provide academic and career support, campus and community engagement, health and wellness programs, and much more. Our efforts help to fulfill Penn’s strategic vision of integrating knowledge across campus. VPUL is part of the Office of the Provost and includes 32 campus departments. http://www.vpul.upenn.edu/

Under the direction of the Business Administrator, this position provides administrative and financial support to VPUL Facilities (Classrooms and Facilities, VPUL Office Facilities, Penn Student Agencies, Perelman Quadrangle/VPUL Performing Arts Facilities). Responsibilities include accounts payable, payroll, purchasing, and on-boarding functions. Serves in a supplementary role to the Perelman Quadrangle reception desk answering phones and greeting visitors for short time-frames daily.

A Bachelor’s Degree and 1 year to 2 years of experience or equivalent combination of education and experience is required.

Proficiency using Microsoft Outlook, Excel, and Word required

Demonstrates initiative, self-motivation, and ability to work independently as well as part of a team

Must have demonstrated ability to handle diverse activities and manage projects

Strong written and oral communication skills essential

Customer service experience preferred

Experience with finance, accounting, and higher education and using BEN Financials and PennWorks highly desirable

May be required to wear appropriate clothing as provided

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.