Grants and Research Specialist

Michigan, United States
30 Oct 2018
End of advertisement period
12 Nov 2018
Contract Type
Full Time

How to Apply

A cover letter and resume are required for consideration for this position.

Job Summary

The Grants & Research Specialist will be responsible for managing the pre-award and post-award grant processes for faculty research at the Ford School. A member of the business office staff, this position will provide direct support to faculty and project staff engaged in our growing research activity to advance the practice and impact of public policy at the local, national and global levels.


The Gerald R. Ford School of Public Policy is one of the nation’s top policy schools. Our mission is to offer outstanding education for leadership in public policy analysis and public management and to excel in social science research that illuminates public policy issues and promotes better public policy. To learn more about the Ford School’s mission and activities—including our academic programs and research —please visit


Provide comprehensive support and oversight for assigned pre-award proposals and post-award reporting and financial management activities, including managing technical and budget reports.

Primary pre-award responsibilities include:

  • Assist and collaborate with faculty identifying new opportunities/sponsors to fund their research.
  • Manage grant and contract submission process, including assisting faculty with document preparation for application packets in compliance with sponsor guidelines and coordinating proposal requirements with internal and external partners.
  • Research and prepare pre-award budgets, including budget narratives and justifications, and coordinating sub-award/sub-contract grant submissions, including coordinating with collaborating faculty departments/institutions
  • Review sponsor RFP and ensure budget conformance to sponsor guidelines and Ford School research expectations.
  • Assist faculty with human subjects institutional review board (IRB) processes.

Primary post-award responsibilities include:

  • Set-up, track and manage financial activity and reporting for assigned grants, including subaccounts and subcontracts. This will include preparing periodic financial projections and providing faculty/staff with monthly/quarterly reports.
  • Manage personnel appointments, effort reporting, interim reporting, and grant closeouts.
  • Reconcile all assigned sponsored accounts monthly and ensure regulatory/compliance monitoring.
  • Allocate and authorize expenses to appropriate accounts, adhering to federal, university, and school policies regarding procurement activities.
  • Monitor and manage due dates for narrative reports and financial reports (annual, final). Coordinate with faculty and actively assist in process as needed. Actively work with faculty to re-budget grants and/or requests for no-cost time extensions as needed.

Other duties:

Work on special projects provided by the Chief Administrative Officer, Business Manager or Associate Dean for Research and Policy Engagement, as assigned.

Collaborate with Office of Research (ORSP) and Sponsored Program Office (SPO) units and departments to provide comprehensive information and service to investigators and department administration.

Represent the Ford School at relevant University meetings.

Required Qualifications*

Bachelor’s degree, preferably in finance, accounting, or a business related discipline and a minimum of two to three years relevant experience in pre-award and/or post-award research administration or financial management.

Strong analytical and multi-tasking skills with the ability to manage and prioritize work on multiple proposals/projects of varying complexity simultaneously.

Excellent communication and customer service skills, with the ability to build successful relationships with a wide variety of people at all organizational levels (faculty, staff, students, collaborating units, school/university administration).

Demonstrated high level of accuracy and attention to detail.

Excellent organizational skills and the ability to multitask and anticipate needs, set priorities, be proactive, respond quickly, and think creatively while operating in a flexible and professional manner.

Proficient in the use of computers using MS Office suite (especially Excel) and database applications.

Desired Qualifications*

Knowledge of UM research policies, procedures and systems (eResearch).

Knowledge of UM business systems (MPathways, Business Objects, MReports, etc).

Interest and experience in public policy, and/or community engagement a plus.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.