Clinical Subjects Coordinator

Michigan, United States
30 Oct 2018
End of advertisement period
18 Nov 2018
Contract Type
Full Time

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

We are currently seeking a full-time Clinical Subjects Coordinator to assist the PI and study team in the conduct of clinical research activities for a posttraumatic stress disorder (PTSD) clinical trial involving Mindfulness-based Cognitive Therapy (MBCT). The Clinical Subjects Coordinator will work with a primary PI as well as co-investigators throughout the Department of Psychiatry and within the University of Michigan, to coordinate a clinical trial, and may also work across multiple research studies as part of a collaborative neuroimaging group. Coordinator duties primarily involve the collection, documentation, and management of research data while also including participant recruitment, enrollment, monitoring, and running of study protocols under the direction of the Principal Investigator.


Coordinates aspects research studies including, but not limited to, study start-up, initiation activities, participant recruitment, enrollment, follow-up, managing of participant payment, completion of data collection, maintenance of data integrity, and study close-out.

Responsible for scheduling and acquisition of fMRI data with human participants, accompanying human participants at the scanner, as well as securely transfer behavioral and fMRI data from the fMRI laboratory to the local servers for analysis.

Assists with informed consent, the monitoring of participants, collecting samples and/or testing results as described by the study protocols.

Assists with coordination of independent psychological assessors, scheduling participant and assessor meetings, and secure management of all assessment data.

Assists with processing, organization, and secure storage of all study data.

Primary participant contact for all study related questions and issues.

Follows University and Federal guidelines in the secure collection and management of study data and assists PIs with ensuring studies adhere to University and Federal guidelines where applicable.

Troubleshoots field issues when necessary. Within the scope of responsibility, analyzes various courses of action and makes independent decisions, free from immediate direction, to resolve study-related issues when unplanned events arise, or triage and elevate study concerns as they arise.

Assists with Institutional Review Board (IRB) procedures such as study and protocol development, amendments and annual continuing review management and updating of study documents for IRB approval.

Assists PI in creating and posting studies in database, as well as tracking an managing all critical reporting deadlines for the IRB and

Assists in supervision of other research team members including Research Assistants, work-study students, and volunteers. Organizes team meetings and may assist with orientation, training, and providing performance feedback.

Helps coordinate study-team workload and training schedules. Assigns and delegates tasks to team members while ensuring optimal use of resources.

Manages ordering of study specific supplies.

Pilots new tasks for possible use in future research studies.

Required Qualifications*

Bachelor’s Degree in Psychology or health-related science.

1-3 years general research experience - A minimum of 1 years working on Human Subjects research and 1 year of working in a study/research coordinator role is required.

Demonstrate knowledge of Good Epidemiological Practice (GEP) and/or Good Clinical Practice (GCP).

Excellent interpersonal, organizational and multi-tasking skills.

Exceptional attention to detail and a personal commitment to high quality work.

Strong written and verbal communication skills and ability to develop rapport with a diverse pool of research participants.

Ability to collaborate within multi-disciplinary settings and work efficiently as part of a team while meeting deadlines.

Ability to work independently, with minimal supervision, and regularly exercise judgement in setting priorities.

Must possess strong computer skills and have prior experience working with research-related software and databases.

Experience training and supervising research assistants.

Desired Qualifications*

Master’s Degree (MSW) preferred.

2+ years of experience working on Human Subjects research in study/research coordinator capacity.

Experience in longitudinal research design and methods to ensure low participant attrition.

Prior experience with fMRI research.

Experience in administering neurocognitive assessments.

Experience with saliva sample collection, processing, and biohazard shipping/handling procedures.

Reasonable knowledge of University policies and procedures.

Knowledge of Redcap and online research portals.

Work Schedule

This position is full time.

The work schedule is typically Monday - Friday 9AM to 5 PM (8 hours daily). However, availability to work evenings, and weekends when called for under the planned study protocols may be required. May require personal transport for travel to field locations depending on research protocols.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

Background Screening

Under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.


The University of Michigan participates with the federal E-Verify system. Individuals hired into positions that are funded by a federal contract with the FAR E-Verify clause must have their identity and work eligibility confirmed by the E-Verify system. This position is identified as a position that may include the E-Verify requirement.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.