Associate Construction Project Manager
The Assistant Project Manager is responsible for routine construction phase communication with the Facilities Superintendents, design consultants and Construction Managers. Manages procurement, renovation, replacement, and repair projects, and insures that their scope, budget, and schedule is realized as approved in full conformance with the University’s applicable design guidelines and operational procedures. During the construction phase, this position manages project change orders and invoices, as well as other renovation associated activities. Responsible for routine construction phase communication with the Facilities Superintendents, design consultants and Construction Managers. This position is responsible for formulating guidelines for the respective operations tasks, and either self performs these operations on small projects, or arranges for an outside operations consultant on larger projects.
1. Manages field supervision of repair, replacement, renovation and capital maintenance project implementation, or related operations procedures as well as other renovation associated activities such as furnishing and equipment installation, telecommunications data, lock-shop, MEP shutdowns, and signage installation. 2. Manages the logistics to provide efficient and timely move services for assigned projects which include all facets of alteration and new space construction projects at the University. Develops vendor scopes, understands programmatic needs and coordinates efforts with Project Managers and the Department/client including a wide range of University contacts and outside contractors. 3. Using the FAMIS project accounting system, takes fiduciary responsibility for the implementation of routine repair, replacement, maintenance, and furnishing projects as formulated in-house by the Associate Director of Project Management. 4. Interacts with external contacts such as New Haven building and fire department inspectors, contractors, design consultants, operations consultants, manufacturer's representatives and other project vendors during the construction phase to facilitate small project implementation. Establishes effective working relationships with multi-project CM Superintendents. 5. Monitors project and procedural details, and in partnership with the CM and Facilities Superintendent, manages resolution of field or operational problems. Proactively keeps Project Manager informed of potential problems which might jeopardize the project's scope, cost and/or schedule, and is resourceful in suggesting potential solutions. 6. Participates in establishing procedural improvements for the department's construction related field, or project operations activity. 7. May perform other duties as assigned.
Required Education and Experience
Bachelor's degree in a related field and two to four years of experience in construction and renovation or in a specialty operation related to facilities project operation or an equivalent combination of education and experience.
Required Skill/Ability 1:
Excellent communication and diplomatic interaction skills required in order to function as an effective member of a Facilities team. Ability to negotiate and resolve minor conflicts to everyone’s satisfaction is essential in order to expedite project delivery.
Required Skill/Ability 2:
Proven knowledge of construction methods and sequencing, along with an anticipatory approach to problem and schedule management.
Required Skill/Ability 3:
Proven knowledge of building and fire codes and regulations, construction and MEP systems, and operations related to construction project procedures.
Required Skill/Ability 4:
Knowledge of basic Procurement and Construction Administration tasks such as bidding procedures, schedule of values tracking, invoice processing, change directive and change order processing, substantial completion and close out procedures.
Required Skill/Ability 5:
Comprehensive knowledge of, and demonstrated ability with, a project related operational skill in the field supporting facilities projects such as moving, signage, and furnishing operations, etc. Ability to function independently in specialty areas supporting projects and to manage consultants.
Preferred Education, Experience and Skills:
Experience on mechanical or electrical projects.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
Additional Background or Health Screening Requirements
Selected incumbent must have successful completion of a DMV check and a valid driver’s license.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.