Financial Operations Lead
Starting Salary Range: $95,000 - $115,000
Employee group: Full Time
Schedule: M-F, 9 a.m. to 5 p.m.
Exempt Status: Exempt
Location: 11-MD:JH at CPIA Century Plaza
Department name: 10001507-Energetics Research Group
Personnel area: Whiting School of Engineering
This position manages the financial activities for the JHU Whiting School of Engineering Energetics Research Group (ERG). These activities include multiple sponsored, non-sponsored, program income and discretionary accounts and will oversee the pre-award, post-award and closeout activities on all sponsored awards. Incumbent will monitor and oversee ERG’s extensive research portfolio and work with researchers to locate and secure various types of funding sources for their research. In addition, they will ensure that secured funding adheres to the organization’s guidelines such as proper award distribution, progress reports, and financial reports. This position supervises a currently staffed Budget Analyst and a Budget Specialist and will supervise two new Budget Analysts to be hired in early 2019. Position will report to the Executive Director of ERG at offices located in Columbia, MD.
Specific Duties & Responsibilities:
- Manage and lead the fiscal Team consisting of a Budget Analyst and Budget Specialist to address the entirety of fiscal operations of the ERG that also includes the AERo Fuels Laboratory
- Conduct annual reviews
- Staff development
- Provide ongoing feedback and constructive criticism
- Prioritize and direct work efforts, providing guidance and direction
- Conflict resolution
- Motivate for higher collaboration and performance
- Conduct interviews and make recommendations for hire
- Serve as the ERG fiscal liaison for the Engineering Business Office, Sponsored Projects Shared Services, Office of Research Administration and University Shared Services
- Work with the Director, Faculty, ERG Technical Staff, and Administrative Manager to assume leadership role in:
- Developing complex financial reports for forecasting and trending to assist in the development of business plans for new and existing contracts and/or research;
- The preparation and submission of proposals to various US Government agencies and commercial organizations;
- Oversight on the development and monitoring of ERG general funds, capital funds, contract funds and program income budgets;
- Performing comprehensive analysis and projections, relating to business or research trends, to improve operational and financial effectiveness.
- Analyze complex financial data to ensure efficient use of resources and to recommend budget adjustments and cost effective measures
- Ensure compliance with university and/or agency regulations and restrictions and communicate updates to appropriate ERG staff
- Applies working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies
- Ensure that related post-award processes are coordinated appropriately by members of the contracts team including award setup, review, and account setup and ensures responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, and cost transfers
- Provide input to contract financial planning and cost analysis
- Prepare and defend budget proposals to divisional leadership; analyzes and interprets fiscal budget patterns, projects expenditures and revenue streams; and optimize revenue maximization by understanding and overseeing the use of various funding sources
- Analyze complex financial data and extracts and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability
- Develop and oversee a budget monitoring system to provide monthly fiscal analysis to principal investigators that provides variances and recommendations for those requiring action
- Leadership role in the development of fiscal year annual operating budget for submission to the Dean’s Office including, but not limited to, developing complex models, meeting with key stakeholders to ensure timely submission, reconciling schedules to ensure accurate submission and report preparation, responding to requests for information and report preparation
- Plan and conduct complex studies to determine cost and financial results of business activities to improve the operational and financial effectiveness
- Interpret and review financial data to evaluate and determine financial performance and financial projections to assist Center leadership in making overall business decisions
- Apply working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government and private agencies
- Manage internal sponsored audits and the development of an account reconciliation system for sponsored accounts
- Manage the process for delivering the technical and financial reports for all sponsors as required
- Identify, evaluate, and analyze risks inherent to ERG operations.
- Formulate, implement, administer, and evaluate risk management strategies to efficiently and cost-effectively manage identified risks.
- Educate, advise, and counsel faculty and staff to reduce or transfer risks.
- Participate in forums, risk management educational programs or other opportunities to stay abreast of emerging issues affecting higher education risks.
Minimum Qualifications (Mandatory):
- Bachelors degree required.
- Five years of related experience in sponsored research and/or financial positions, preferably in US government, DOD facing, commerical or non-profit experience. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
- U.S. Citizenship is required. Permanent employment is contingent upon obtaining a U.S. Government personal security clearance within six months, consistent with ERG contractual and industrial security requirements.
- Master’s Business Administration is preferred.
- 10 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in contract and/or grant leadership, development of training projects, serving as a recognized subject matter expert.
Special Knowledge, Skills, and Abilities:
- Knowledge of accounting and budgeting theory and practices required. Knowledge of financial and contracting practice is the DoD and NASA environments preferred.
- Knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Proven ability to provide leadership, management and training to the fiscal team.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Identify, evaluate, and analyze risks inherent to ERG operations.
- Strong communication skills are required as well as tact and discretion. Maintain strict confidentiality of payroll/personnel and budget information.
- Knowledge of Excel, Access and Word.
Technical Qualifications or Specialized Certifications:
- Knowledge of JHU on-line systems for budgets, purchasing and accounting preferred.
- Knowledge of Unanet Timesheet Software would be beneficial.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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