The Stanford Woods Institute for the Environment harnesses the expertise and imagination of leading academics and decision makers to create practical solutions for people and the planet. The Institute is pioneering innovative approaches to meet the environmental challenges of the 21st century – from climate change to sustainable food supplies to ocean conservation. Its mission is carried out by producing breakthrough environmental solutions that protect and nurture our planet to meet the vital needs of people today and of generations to come.
We are seeking a Finance Associate to join our team in a growing organization. This position will manage finance-related activities of the Woods Institute and the Natural Capital Project and may expand to other programs and centers within the Institute.
JOB PURPOSE: Provide accounting and finance-related support to a department/unit, program or an accounting/finance function.
- Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
- Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
- Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
- Resolve transactional inquiries, escalate broader issues.
- Respond to transactional inquiries from client groups.
- May be responsible for p-card administration, processing, travel cards and expendable reimbursements
- Responsible for all items above for various sponsored and non-sponsored projects.
- May establish accounts in financial systems; prepare invoices.
- Participate in new initiatives, as needed such as user testing.
- Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
* - Other duties may also be assigned
Education & Experience:
High School diploma or equivalent and two years’ work experience.
Knowledge, Skills and Abilities:
- Knowledge of basic accounting procedures.
- Ability to operate computerized office applications and accounting systems.
- Ability to clearly and effectively communicate information to internal audiences and client groups.
- Ability to work well independently
- Knowledge of Stanford University Systems and policies (preferred)
Certifications and Licenses: None
- Constantly perform desk-based computer tasks.
- Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
- Occasionally write by hand, twist, bend, stoop and squat.
- Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
- May work extended hours during peak business cycles.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. All final candidates are subject to a background check.