Administrative Assistant II

Massachusetts, United States
03 Nov 2018
End of advertisement period
03 Jan 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT IIOffice of the Provost-International Activities, to assume a range of responsibilities that include assisting with the planning and coordination of a series of MIT regional summits and with the planning of campus visits by over sixty foreign delegations per year. Will manage databases and update content on the MIT Global website, currently on a Drupal platform; generate data for annual website report using Google Analytics; and perform other duties and projects as assigned.  Will also handle a wide range of administrative activities including scheduling meetings, ordering supplies, and processing expenses.  Will report to the director of the China summit [director of global partnerships] and manager of external relations. 

Job Requirements

REQUIRED three years’ general administrative experience, preferably in a higher education setting; proven project management and/or event-planning skills; meticulous attention to detail; high-level coordination skills and cross-cultural awareness; initiative; tact and good judgment in all interactions; database management and reporting skills; proficiency with Microsoft Office, Dropbox, and Adobe Acrobat; and strong organizational, communication, and interpersonal skills.  Seek a self-starter who can set priorities, juggle competing demands, and work in a busy, team-oriented environment.  Solid working knowledge of basic financial concepts and tools preferred.  Familiarity with Drupal and Google Analytics or similar programs/platforms is desirable.  A bachelor's degree is preferred.  Intercultural relations, international studies, or related degree would be a plus.  Job #16668-5


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.