Project Manager

Pennsylvania, United States
28 Oct 2018
End of advertisement period
28 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.

The University of Pennsylvania is implementing a campus transformation entitled Penn Connects ( This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years.

Responsible for the management of design, engineering, legal, construction, and other professionals employed in the planning, design and construction of capital projects.

  • Responsible for the administration of financial records, and the development and maintenance of project budgets and reports.
  • Responsible for the administration and maintenance of all contract documents, daily work reports, correspondence, change order requests, change orders, and related project documentation.
  • Responsible for the verification of work performed and the recommendation for approval and payment of the amounts invoiced on behalf of architects, engineers, attorneys, building contractors, construction managers, and other consultants.
  • Coordinate planning, design, engineering, and construction activities with representatives of the Office of the University Architect, Department of Operations & Maintenance and the various University Schools and Centers.
  • Coordinate project progress meetings, issue monthly status and financial reports, update construction progress schedules, ensure that proper permits and zoning ordinances are obtained.
  • Manage and coordinate the activities of the Project Committee for each project.
  • * Other duties as may be required.

Position contingent upon funding. This is one-time funding, and new staffing related to these projects will be on a three-year term basis with the potential for extension as the workload requires.

Bachelor’s Degree and 5 to 7 years of experience or equivalent combination of education and experience required.

BA/BS in Construction Management, Engineering, Architecture or field related to design/construction management or equivalent work experience may be acceptable. At least 5 years of progressively responsible experience that includes supervision of building renovation and/or new construction projects and capital budget preparation and administration. Personnel management should be well developed. Working knowledge of project management software. Skilled in Microsoft Office and capacity to learn new systems. Management experience of research laboratory projects is preferred.

Proven ability to ensure the highest level of quality and performance standards are achieved in both Design and Construction.

Proven experience managing diverse project teams.

Strong initiative with the ability to multi-task, prioritize, delegate, work independently and/or as part of a team.

Demonstrate excellent communication and organizational skills. Think analytically and strategically. Ability to execute tasks efficiently.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.