Assistant Manager, Council

Suva, Fiji
16 Oct 2018
End of advertisement period
18 Nov 2018
Contract Type
Fixed Term
Full Time

Council and Senate Secretariat

The Opportunity

The appointee will provide professional and strategic support to the Council and Senate Secretariat (CSS) to ensure the continuous strengthening of the University’s governance in relation to the finance-related Committees which exercise statutory powers delegated by the University Council for financial oversight and scrutiny, setting of fees and charges, and audit and risk purposes; and the statutory and administrative roles of the Secretary to Council and Manager CSS.

The appointee will be responsible for the finance-related Committees which exercise statutory powers delegated by the University Council by facilitating meetings, providing advice on the University’s governance and processes during meetings when required and ensuring the implementation of decisions of those Committees.

The incumbent will be expected to assist meetings and workshop programmes associated with the two Council meetings (one in Fiji and one in another USP member country) as well as Graduations. This will involve communication with external stakeholders including Government Ministers, Ministries for Education officials, relevant Departments of Foreign Affairs and consultants.

Internally, the incumbent is expected to liaise, consult and work effectively with internal stakeholders including the Office of the Chancellor, Pro-Chancellor and Chair of Council, Office of the Vice-Chancellor and president, Offices of the Deputy Vice-Chancellors, Vice-Presidents, Executive Director Finance, Campus Directors and USPSA executives. The incumbent will also be expected to liaise with the Records Manager, analyse the evaluation of CSS services, monitor the CSS budget against the University’s Annual Plan, CSS planning and evaluation, draft reports for relevant USP Committees and maintain records from meetings.

The Person We Seek

To be considered for this position, applicants must have:

  • A Bachelor’s degree in Management, Finance, Public Administration or related area;
  • At least 4 years of demonstrated successful and relevant strategic and administrative experience in the private or public sector;
  • Excellent writing, communication and interpersonal skills;
  • Exercise professionalism and maintain strict confidentiality;
  • A record of working effectively in a fast-moving, time-sensitive work place;
  • Cultural competence and sensitivity to the diversity in the Pacific region.

Preference will be given to applicants with:

  • Relevant postgraduate qualifications and extensive experience (7-10) years in a similar role in a University environment;
  • Employment experience in a tertiary or regional institution;
  • Knowledge of business processes within a tertiary education environment;
  • Ability to understand the University’s finances and audits;
  • Strong work ethic, high level of integrity and ability to maintain strict confidentiality;
  • A good grasp of financial and audit terms for writing of minutes and reports;
  • Close attention to detail;
  • Good understanding of different Pacific environments and protocol requirements;
  • Team management skills;
  • Data analysis and presentation;
  • Strong computer skills;
  • Diplomacy awareness and ability to work with senior government officials;
  • Some supervisory experience;
  • Self-motivated and at ease in high change, multicultural work environment.


The position is available for a term of 3 years and may be renewed by mutual agreement.

Salary Range: Level 1 FJ $42,789 to FJ $52,418 per annum

Enquiries: Lily Vesikula, Secretary to Council and Manager, CSS; email:

Closing date for applications: 18 November 2018

How to Apply

Candidates may use the University’s online E-Recruitment system to view full details and apply for this position at Manual and emailed applications are no longer accepted. Candidates may request further information from the Human Resources Office; tel.: (679) 32 32072; email: or

Please also include the following documents in your application: Cover letter and Resume clearly addressing key Selection Criteria, academic transcript and names of three referees, one of which must be your current or most recent direct work supervisor.