Project Management Specialist

California, United States
05 Nov 2018
End of advertisement period
05 Jan 2019
Contract Type
Part Time

50% FTE.  Immediately through May 2019.  
Note: Not all unique aspects of the job are covered by this job description

Job Code: 2392
Job Grade: H

Reporting to the Associate Vice Provost for Faculty Development and Diversity, the Project Management Specialist will manage activities of VPFDD’s efforts under the IDEAL initiative, from initiation through completion with limited guidance.  The incumbent will coordinate all technical activities on assigned projects within IDEAL. S/he will work with VPFDD leadership and staff, faculty, and other university partners.  

Under direction by the AVP, the project manager will review project plans and timeline, and develop project objectives; identify responsibilities and tasks associated with the elements of the project, oversee timeline and deliverables; and implement tasks directly, and ensure that tasks assigned to others are accomplished and milestones are met.  The initial phase of the project (next 8 weeks) is a discovery stage that will entail mapping and evaluating all activities relevant to faculty recruitment and engagement.  Project manager duties include:

  • Oversee, coordinate and perform technical aspects of the project; e.g., schedule a large number of meetings for the VPs and AVP with faculty and staff individually and in groups; develop online tools to gather information. 
  • Take notes at meetings, including focus group discussions, and provide detailed summaries within a quick turnaround time.
  • Summarize and analyze written documents and reports, quantitative data, and interview data.
  • Ensure the preparation of required project documentation and materials.  Produce materials, such as presentation slides.
  • Retrieve information from various university sources, analyze and present reports and summary memoranda.
  • Contribute and execute communication plan.
  • Review and monitor costs associated with project tasks.
  • Other duties may also be assigned.

To be successful in this position, you will bring:

  • Bachelor’s degree and at least one year of relevant experience in project management.  Master’s degree preferred.
  • An understanding of the role of a project manager in a complex organizational matrix and in support of senior leaders/executives.
  • Ability to productively contribute to cross-functional groups.
  • An understanding of the stakeholders, roles, and current workplace issues of an academic environment.  
  • Strong organizational and multi-tasking skills in organizing a large volume of activities simultaneously.  
  • Demonstrated project management skills: scoping of resources (time, others), coordination of tasks, quality of output, communications, and related components. Ability to set, follow through, and deliver milestones on time.  Flexibility in responding to changing priorities quickly. 
  • Ability to work efficiently to execute on own assignments, and see through to completion tasks assigned to others.
  • Advanced ability with Microsoft Office suite.  Ability to use Google Drive, Smartsheet and Qualtrics.
  • Motivation to achieve and produce high quality work.  Ability to work accurately, independently, quickly, and to handle confidential and proprietary information.  
  • An understanding of the principles for gathering, organizing and analyzing quantitative datasets and qualitative information.  Ability to communicate/present information in a succinct and clear fashion.  
  • Superior interpersonal skills, and ability to interact with a wide range of people. 
  • Excellent writing and communication skills and exceptional attention to detail and follow-through.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

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