Executive Director

California, United States
05 Nov 2018
End of advertisement period
05 Jan 2019
Contract Type
Full Time

JCC: 4143
Grade: M

Stanford University is seeking an Executive Director to provide strategic leadership and direction for the administrative and operations-related functions for Spectrum, the Stanford Center for Clinical and Translational Research and Education. Spectrum’s mission is to transform clinical and translational research and education at Stanford, making it more effective at discovering and implementing data-driven strategies to serve the health needs of individuals and the population. Spectrum’s programs extend from the earliest stages of the translational pipeline to the “final mile” of implementation science at the patient and population levels. Spectrum leverages local achievements, institutional strengths and resources, and advancements in the focus of the CTSA consortium to nurture an innovative and collaborative workforce that can transfer health discoveries from the University to patients and the community.

Duties include:

  • Responsible for hiring and managing staff leads for Spectrum core functions including clinical research services, regulatory knowledge and research quality, business/IT systems, education/workforce development, patient engagement, pilot programs, and program evaluation across the entire portfolio. Oversee day to day operations of Spectrum. Provide oversight and leadership for the team, inspiring staff to collaborate and collectively meet Spectrum’s overall goals.
  • Develops and implements the overall vision and strategic direction for Spectrum. Launch and evolve major programs and initiatives to further Spectrum’s clinical and translational research goals.
  • Oversee the development of strategic plans and annual organizational plans to ensure timely implementation of key components of the CTSA grant.  Develop strategic communications initiatives that increase the visibility of Spectrum’s work.
  • Launch and evolve major programs and initiatives to further Spectrum’s clinical and translational research goals.
  • Assess current program portfolio and current organizational structure with the goal of positioning Spectrum for long-term success. Establish comprehensive evaluation program including creating dashboards for measuring and communicating impact and disseminating best practices. Ensure appropriate reporting of CTSA common metrics.
  • Working with the faculty director and SADR executive DFA, develop long-range funding plan and establish the annual financial parameters available for programmatic work.
  • Serve as primary spokesperson for Spectrum with internal and external audiences including NIH, NCATS and entire CTSA consortium.
  • Establish new collaborations across the CTSA consortium including participation on various workgroups. Identify opportunities to leverage Spectrum’s work for broader impact.
  • Strengthen existing relationships and cultivate new partnerships to help further Spectrum’s mission. Oversee recruitment for Spectrum related advisory boards, managing all meetings and related events.
  • Play lead role in writing CTSA grant proposals and develop annual reports. Facilitate development of grant proposals for CTSA supplemental support as well as from other funding sources.

* - Other duties may also be assigned


  • 10+ years of progressively responsible experience in a project management, administrative or operational role in an academic health center or clinical/translational research setting.
  • Minimum eight years of senior leadership for complex work teams.
  • Extensive expertise developing large grant proposals and managing contracts including the development of evaluation programs with impact metrics.
  • Proven ability to work collaboratively across a decentralized organization, including working with academics and researchers.
  • Demonstrated experience cultivating new partnerships and developing collaborations with internal and external stakeholders.
  • Advanced degree in a relevant field.


Bachelor’s degree and seven years of relevant experience in administrative and financial management, or combination of education and relevant experience.


  • Demonstrated leadership, supervisory, planning and change management skills.
  • Excellent oral and written communication skills. Able to influence people, solve problems, trouble shoot, think creatively and resolve conflicts.
  • Advanced financial expertise in budget planning, and financial forecasting.
  • Advanced analytical and problem solving skills Strong knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for area(s) of responsibility.


  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;
  • Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Add or subtract physical requirements based on the requirements of your specific job. (remove this statement for posting)

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasionally work evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.