Bus Administrator B

Pennsylvania, United States
23 Oct 2018
End of advertisement period
23 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The World’s First Business School

In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually. https://www.wharton.upenn.edu/

This position manages the business, financial and human resources responsibilities for the Wharton Risk Management & Decision Processes Center (Established in 1984). Responsiblities include but are not limited to: financial management of business activity; preparation and monitoring of total annual operating budget including gifts, endowments, and special purpose funds; accounting; purchasing; payroll; human resources; general administration; strategic financial planning. Manages the proposal development process, budget development and related pre-award and post-award issues for a diverse sponsor portfolio. Assist with all aspects of proposal submission (electronic and paper submissions) and necessary follow-up to confirm proper acceptance by sponsor. Apply knowledge of Office of Management and Budget (OMB) Uniform Guidance. Manage post-award processes including monitoring and review of all charges to sponsored projects, reconciliation of accounts, sub award management, and production of monthly financial reports for Principal Investigators, including fund projections etc. Monitor compliance to sponsor guidelines. Routinely meet with Principal Investigators to discuss and advise on financial and other administrative related issues related to their research budgets to ensure compliance of protocol submission. Generate monthly reports using Ben Financials and Business Objects and conduct monthly reconciliations. Supervise staff in planning/implementing annual conferences, and special meetings and events. Supervise and train financial coordinator; develop and manage office projects and teams related to those projects. This position has a dual reporting relationship and reports directly both to the Department’s Managing Director and the Vice Dean of Finance and Administration.

  • A minimum of a Bachelor’s Degree and 3-5 years of experience working in finance or accounting or equivalent combination of education and experience required.
  • Flexibility and prioritization skills a must!
  • Effective communication expertise and experience needed
  • Previous experience in academic setting, knowledge of basic accounting practices, and research grants experience preferred.
  • Individual must be detail oriented, organized, and comfortable with basic math.
  • High proficiency in Excel and the entire Microsoft Office Suite preferred.
  • The ideal candidate will be a self-starter and a quick learner, an active team player able to work in a dynamic environment.
  • Experience in university financial systems preferred.
  • Knowledge of Business Objects and BEN Financials a plus.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.