Service Center Coordinator

Pennsylvania, United States
24 Oct 2018
End of advertisement period
24 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Reporting directly to the Director, Financial Management and Service Centers, the Service Center Coordinator will provide financial support and customer services to all service centers and core operations residing within GTP, currently Penn Vector Core, Immunology Core, Cell Morphology, and Animal Models Core (NHP and Small Rodent). Responsibilities include, but are not limited to monthly financial reporting, analysis and reconciliation, booking journal entries, processing daily deposits, processing purchase orders, managing accounts receivable, etc. The Service Center Coordinator will provide extensive customer service support to both internal and external customers. Working with the Associate Director and service center leaders, this position will be charged with participating in the design and monitoring of standard operating procedures (SOPs) to ensure efficient, timely, and accurate reporting, billing, purchasing, rate development, etc. Will participate in the completion of annual budgets and regular forecasting of financial results.

This position will be cross trained in several areas and will provide backup support to others within the GTP Finance Group.

GTP is a dynamic, fast-paced, ever-changing work environment. Selected candidate must be able to prioritize work assignments as needed. Responsibilities are not limited only to those listed in this job description.

The minimum of an Associate’s degree and 3-5 years of experience or an equivalent combination of education and experience required. Previous experience in academic setting preferred. Knowledge of basic accounting practices, financial reporting, and variance analysis required. Individual must be detail oriented and organized. Strong proficiency in Excel and the entire Microsoft Office Suite preferred. The ideal candidate will be a self-starter and quick learner, a strong team player able to work in a dynamic environment. Experience with university financial systems preferred. Knowledge of Business Objects and BEN Financials a plus. Must be able to maintain confidentiality of sensitive information.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.