Admin Coordinator

Pennsylvania, United States
24 Oct 2018
End of advertisement period
24 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The World’s First Business School

In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually.

This position reports to and supports the Executive Director of Alumni Relations at the Wharton School. The Administrative Coordinator will engage in a wide range of activities including budget management, administrative support, interaction with students, faculty, and staff on campus and at events. The position also interacts with alumni, board members, and senior government and corporate executives worldwide. Support of the Executive Director includes scheduling and planning of all meetings, including frequent changes, on and off campus.

The position will also serve as administrative support for the Wharton Global Forums, held 2-3 times annually in international cities. The Coordinator will be responsible for speaker and sponsor management, website maintenance, budget tracking, and registration coordination. The Coordinator will also serve as the point of contact for any questions pertaining to the event from both internal and external constituents.

This position involves considerable budgetary management over a variety of programs involving multiple accounts, multiple travelers, and multiple currencies. The dollar volume of the different programs is approximately $3 million annually.

A High School Diploma or GED and 5 years to 7 years of experience or equivalent combination of education and experience is required. Bachelor’s degree is preferred. Familiarity with or willingness to learn a development database is required. A demonstrated strong work ethic, ability to balance multiple tasks, excellent written and oral communication skills, good judgement and high attention to detail are required. Candidate must possess excellent decision making skills, proven ability to work independently under both direct and limited supervision. Excellent communication, organizational, and interpersonal skills are essential. Excellent judgement is required. Detail-oriented and thorough in the preparation of written documents and demonstrated ability to meet project deadlines. Must be comfortable juggling multiple duties simultaneously, and possess strong PC skills using Microsoft Office suite.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.