Administrative Assistant II

Massachusetts, United States
03 Nov 2018
End of advertisement period
03 Jan 2019
Contract Type
Part Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT IIMathematics (part-time, 20 hrs/wk.), to provide administrative support to a portfolio of faculty. Characteristic duties will include arranging travel and itineraries for faculty and visitors (including temporary housing); handling financial reimbursements and purchases for faculty; maintaining reports and electronic filing systems which are highly confidential, personal, or complex (including undergraduate, graduate, and postdoctoral letters of recommendation); assisting with the administration of classes as necessary; performing all administrative duties, including scheduling and ordering food, for departmental talks and seminars; and assisting with department events and headquarters administration as needed. 

Job Requirements

REQUIRED: a high school diploma; three years of related experience; strong interpersonal, time management, organizational, and written and oral communication skills; ability to multitask, prioritize work, and follow through on assignments; proficiency with Microsoft Office software, e-mail, and internet navigation; enthusiasm about and willingness to learn new skills and technologies; attention to detail; ability to work as a part of a team; initiative; good judgment, discretion, tact, and diplomacy; and ability to perform light lifting associated with event preparation (such as moving chairs and tables).  Familiarity with design and/or publications software is strongly preferred.  A bachelor’s degree is also preferred.  Job #16653-5

Schedule to be determined.  Should be able to work flexible hours and occasional evening and weekend events as needed.  


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.