Regulatory Specialist

Maryland, United States
$33,479 - $46,018
31 Oct 2018
End of advertisement period
31 Dec 2018
Contract Type
Full Time

Role/Level/Range: ACRO/3/CD
Salary: $33,479 - $46,018
Status:  Full-Time
Schedule: M-F, 8:30-5:00 
Department: 10002926-Cancer Chemical & Structural Biology 
Location: 04-MD:School of Medicine Campus 
Personnel area: School of Medicine

The Department of Oncology is seeking a Clinical Research Regulatory Specialist that will serve as a central resource for Cancer Center faculty conducting clinical trials at Johns Hopkins University and their multiple locations. Working closely with the Program Managers and PIs, this position will assist in the submission of NCI CIRB-approved protocols and amendments to the Johns Hopkins Medicine IRB and completing the regulatory requirements for new protocols across multiple Oncology programs and diseases. 


  • Obtain all required documents for new submissions to the IRB
  • Merge CIRB-approved consents onto the JHM IRB boilerplate
  • Work closely with the PI on new studies to ensure timely, accurate submission to the JHM IRB
  • Track each protocol through the IRB/subcommittee approval process, evaluate for recurrent problems, develop and implement systems to decrease delay in the approval process
  • Identify start-up requirements (such as FDA Form 1572, conflict of interest disclosures,  credentialing requirements, Site Initiation Visits and/or trainings, etc) and work with the appropriate individuals to ensure those items are completed in a timely manner and do not delay study activation
  • Track all start-up activities to ensure each item is being addressed timely and the study is ready for activation upon JHM IRB approval
  • Ensure timely implementation of new trials
  • Produce and maintain an electronic regulatory folder with all required documents, prior to a study starting
  • Monitor the sponsor’s website for protocol amendments, continuing reviews, and notifications
  • Track and monitor the timelines for amendment submissions and implementation in order to ensure implementation within the sponsor’s required timeframe for amendments
  • Communicate protocol changes to the research team, i.e. PI, co-investigators, research nurses and/or study coordinators
  • Report timeline delays and process problems to the Program Manager
  • Additional responsibilities may be incorporated as expertise is acquired


Bachelor's degree, preferably in Life Sciences or related field. Prefer advanced degree in regulatory, health sciences, biological sciences, or related field.  Requires a minimum of two years of clinical trial regulatory experience at an academic, government, or pharmaceutical industry environment.. Additional education can substitute for experience, to the extent permitted by the JHU Equivalency Fomula. 

JHU Equivalency Formula: 

18 graduate degree credits may substitute for one year of experience.  

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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