Clinical Research Coordinator Associate

California, United States
05 Nov 2018
End of advertisement period
05 Jan 2019
Contract Type
Full Time

Job code: 4924
Grade: F

The Stanford University School of Medicine is seeking a Clinical Research Coordinator Associate to serve as a research assistant for the Healthcare Foundation Northern Sonoma County funded Wildfire Mental Health Collaborative Research project. The overarching goal of the Wildfire project is to develop, implement and evaluate mental health interventions for disaster relief and recovery. 

The Center for Behavioral Health Services and Implementation Research (CBHSIR) is based in the Division of Public Mental Health and Population Sciences in the Department of Psychiatry & Behavioral Sciences and is dedicated to translational research that directly benefits patients and families by improving their chances of receiving evidence-based treatments at the right time and the right place--whenever and wherever needed. CBHSIR utilizes the latest implementation science methods to achieve this goal. CBHSIR’s current portfolio of research includes: translating evidence-based therapies for co-occurring psychiatric and addiction disorders into routine clinical settings; optimization of services for behavioral health integration within health care systems; implementing and sustaining evidence-based treatments for persons with opioid use disorders across the US; and coordinating the network that supports resource development and dissemination, training and technical assistance, and workforce development to the mental health field.

This person will be an integral member of the CBHSIR team and can be expected to be a contributor to the wide array of research and evaluation activities relating to the Wildfire project. In addition, this position will involve engagement with community partners. As such, this position will be based at the Palo Alto office, but will also include some travel to Sonoma County. 

Duties include:

  • Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from startup through close-out.
  • Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
  • Coordinate collection of study documents and processing.
  • Collect and manage data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms. 
  • Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions, and ensure institutional Review Board renewals are completed.
  • Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
  • Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
  • Participate in monitor visits and regulatory audits. 
  • Analyze data using scientific or statistical techniques.
  • Conduct literature searches and assist with preparing research publications, presentations, and reports.


  • Advanced degree in mental health, public health or social services.
  • Desire to take initiative, solve problems, and handle substantial responsibility.
  • Understanding of mental health prevention and treatment.
  • Strong oral and written communication skills.
  • Substantial experience with standard software packages including Word, Excel, and PowerPoint.
  • Experience with data management and analysis software (e.g., Qualtrics, REDcap, NVIVO, SPSS)
  • Ability to successfully juggle and prioritize among multiple projects.
  • Bilingual in Spanish
  • Driver’s license and reliable transportation


Two year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience. 


  • Strong interpersonal skills.
  • Proficiency with Microsoft Office.
  • Knowledge of medical terminology.


  • None


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping. 
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasional evening and weekend hours.


  • Overnight travel (2-3 days) up to 4 times per year.
  • Frequent travel to Sonoma County (minimum of 2-3 times per month).
  • May be required to work non-standard, extended or weekend hours in support of research work.

If interested in the position, please include your cover letter and resume/CV.