Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.
The Bing Overseas Studies Program (BOSP) offers Stanford students the opportunity to study abroad while remaining enrolled at Stanford. BOSP currently operates quarter-length programs in Australia, Berlin, Cape Town, Florence, Hong Kong, Istanbul, Kyoto, Madrid, Oxford, Paris, and Santiago. Each Summer Quarter, BOSP offers three-to four-week Overseas Seminars and Faculty Initiated Programs in various locations. In addition, BOSP also offers internships and other “away from Stanford” opportunities. Approximately 50 percent of each graduating class has participated in a BOSP program during their undergraduate career.
BOSP is seeking an Accountant to provide moderately complex accounting activities and functions, including monitoring accounts, preparing documentation, expenditure reconciliations, revenue reporting/accounting, purchases and reimbursements, and journal entries. The Accountant will report to the Associate Director for Finance and Administration.
Your responsibilities will include*:
- Management of all expenses related to the BOSP Overseas Seminars for the faculty, TA’s and up to 15 students per seminar – development of purchase orders, preparation of advances, and clearing all expenses after the completion of the seminar. Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
- Track and reconcile all advances for BOSP on a monthly basis and follow up to insure all transactions are completed in a timely manner. Advances include seminars, faculty travel, staff travel, t-cards, p-cards, and international lease deposits. Identify, prioritize, and resolve accounting issues; probe beyond stated situation; identify underlying issues; recognize exceptions; perform preliminary analysis.
- Run, maintain, reconcile, review, combine, analyze and validate financial data sets, utilizing financial reports, financial databases, and key financial information often from multiple systems. Assist in the preparation of basic management information reports. Determine appropriate procedures for financial record preparations, research transactions, and provide reconciliations on complex accounts.
- Acts as a unit lead in maintaining travel compliance with all university requirements. Serves as the department advisor on all staff travel needs and manages advances, expenses and reimbursements for all primarily international travel needs.
- Administers all departmental P-card and T-Card expenses ensuring compliance with university requirements and timely clearing of expenses. Documents and manage the finance section of the BOSP seminar and faculty handbooks.
- Identify and resolve incorrect journal entries, data anomalies, deviations from established procedures, and unusual issues.
- Collect data and perform research on details of transactions. Ensure work complies with complex internal policies and external regulations which may require interpretation.
- Recommend, assist, test, or implement process streamlining, system improvements or work flow changes.
- Contribute to development and maintenance of desktop procedures and process documents and manage the finance section of the BOSP seminar and faculty handbooks.
- Serve as a liaison to other departments to resolve accounting-related issues.
- May train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise, specifically to insure compliance with travel policies.
* - Other duties may also be assigned
To be successful in this position:
- Associate degree plus two years of applicable experience, or combination of education and relevant work experience.
- Proficiency in basic business applications, such as Microsoft Office; user knowledge of Excel.
- Basic knowledge of accounting systems and the internet; computer literacy.
- Understanding of and ability to apply accounting skills and concepts.
- Ability to draft professional e-mails, memos, business letters, and reports, and to clearly and effectively communicate information to internal audiences and client groups.
- Ability to learn project management skills and to participate as part of a project team.
In addition, preferred requirements include:
- Bachelor’s degree, plus two years of applicable experience
- Knowledge of Stanford's expense reimbursement system, including travel advances, reimbursements, international travel policies and compliance - or the ability to quickly learn these policies and procedures.
About the Office of the Vice Provost for Undergraduate Education (VPUE)
For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one’s research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities and fully realizing a liberal education at Stanford.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
How to Apply
If you’re ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background and experience in processing complex financial transactions, especially as they might relate to international travel compliance.