Grants Manager A/B

Pennsylvania, United States
12 Oct 2018
End of advertisement period
12 Dec 2018
Contract Type
Full Time

University Overview    

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview    

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


This position will provide research administrative and financial management support to the Department of Dermatology. It is expected that s/he will oversee proposal development, budget development, and related pre-award activities for a diverse sponsor portfolio. This person will also manage post-award activities including but are not limited to account set up, the monitoring of grant expenditures for compliance and financial analysis, and grant closeout. Duties include the generation of monthly financial reports for investigators and departmental leadership, meeting with investigators to discuss and advise on issues related to their portfolio, assisting in the preparation of effort reports, and maintaining of salary grids in coordination with the payroll coordinator.
In addition to the above, the Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. S/he will manage complicated grants including but not limited to program projects, training grants, and large projects with multiple subcontracts. Moreover, it is expected that the Grants Manager B candidate will have a greater grants management experience than the Grants Manager A candidate, such that s/he can make greater contributions, including engaging in strategic planning.
The Grants Manager will report to the Senior Research Administrator in the department and act as a liaison to the Perelman School of Medicine administration and Research Services offices. This position will have a dotted reporting line to the PSOM Office of Research Support Services.


Grants Manager A – Bachelor’s degree and 3 to 5 years of grant administration/accounting experience or an equivalent combination of education and experience required.

Grants Manager B – Bachelor’s degree and 5 to 7 years of grant administration/accounting experience or an equivalent combination of education and experience is required.

Both: Strong proficiency in university financial and research administration systems is preferred. Must have the ability to work independently and possess excellent written, organizational, and communication skills.

Affirmative Action Statement    

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.