Grants Manager B

Pennsylvania (US)
12 Oct 2018
End of advertisement period
12 Dec 2018
Contract Type
Full Time

University Overview    
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview    
Founded through the generosity and vision of publisher, diplomat, and philanthropist Walter Annenberg, the Annenberg School is devoted to furthering our understanding of the role of communication in public life through research, education, and service.


Under broad managerial direction, undertake all financial and administrative tasks related to federal and non-federal sponsored research at the Annenberg School, from pre-award to post-award and close-out. 

* Pre-award grant administration: assist ASC faculty and others with the preparation of grant, research, and foundation proposals to external and internal sponsors; review proposals for administrative requirements; provide guidance; assist with the preparation of standard to complex budgets and budget justifications; gather required documents for submission according to funding sponsor guidelines; prepare PENN ERA record, review application for completeness, track proposal through the signature process to ensure deadlines are met.

* Post-award administration: budget awards, prepare and monitor ICR budgets, prepare and enter journals, prepare monthly account reconciliations; ensure regulatory and administrative compliance with sponsor, school, and university policies and procedures; exercise overall management and operational responsibility for issues of finance and reporting, compliance, and procurement services; develop and distribute comprehensive monthly financial reports to investigators; work closely with school’s payroll coordinator to ensure accurate salary distribution and other payroll related issues; meet with PIs regularly and participate in all other activities required to support sponsored research projects; plan reporting schedules and ensure compliance with same, providing reports or templates as needed; manage grants through close-out.

* Liaise with funding agencies, subcontractors, university sponsored project offices, and others.

* Prepare grant projections, working with school’s financial analyst as appropriate, for the School’s multi-year budget submission and periodic budget forecasts.

* Provide and/or analyze data for dean or other senior management for long-range decision-making as needed.

* Continually monitor risks associated with research administration to ensure full compliance with all regulations and applicable standards; provide recommendations for improved control and/or operation procedures.

* Provide leadership to develop and implement workshops/seminars for faculty and students about how to apply for grants. Proactively forward potential funding announcements to targeted faculty and graduate students.

* Assist Sr. Director of Finance with financial data analysis and/or work on special projects as time allows.

Position is contingent upon continued grant funding.


A Bachelor’s Degree and 5 years to 7 years of experience or equivalent combination of education and experience is required. Strong grantsmanship, compliance, and administrative experience essential. Strong proficiency with spreadsheets and Excel required. Experience enforcing funding policies, procedures, and regulations essential. High level of accountability required. Experience in university financial and research administration accounting systems required (Ben Financials, Business Objects, etc.). Excellent organizational, critical thinking, interpersonal, and written communications skills needed. Must be able to juggle multiple tasks simultaneously.

Affirmative Action Statement    
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.