Associate Director, Research Administration

California, United States
24 Oct 2018
End of advertisement period
24 Dec 2018
Contract Type
Full Time

The Research Management Group at Stanford University is seeking an Associate Director of Research Administration to provide strategic leadership and direction for the administrative and operations-related functions with responsibility for overall success. 

The Research Management Group (RMG) serves as the central resource and expert partner on research administration providing support and oversight of sponsored projects to the School of Medicine. RMG represents Stanford University as the institutional official for proposal submission and award acceptance ensuring compliance with federal regulations, sponsor requirements and University policies. 

Our team of Research Process Managers (RPM) work with faculty on developing and obtaining grant funding for their cutting-edge research. As Associate Director, you will manage the RPM team and the services they provide. You will serve as an expert resource on University policy, Federal Regulations, and research administration processes in the SOM, participate with the Director on University initiatives, and develop and implement new processes and procedures for your team. You will also develop and maintain collaborative working relationships with the department/division leadership to ensure efficient and customer focused service to the faculty.

The Associate Director reports to the Director of RMG and supervises 3 Team Managers and the RPM Training Manager.

Duties include:

  • Direct staff and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, professional development and accountable for the performance of direct reports. 
  • May independently or in collaboration with human resources managers, guide supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Develop and direct strategic plans for organization or program(s) managed. May develop multi-year business plans. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise senior leadership. Make decisions that establish objectives for the overall direction/operation of a significant organization. Oversee allocation of all resources.
  • Evaluate the effectiveness of the organizational structure and programs to ensure success, development of employees and appropriate use of staff resources
  • Responsible for the financial viability and success of the organization, including long term planning.
  • Advise senior management on programmatic and policy development. May provide input to university leadership on institutional administrative policies and guidelines.

* - Other duties may also be assigned.


School of Medicine Research Process Manager Certification Levels I and II.
RMG Team Manager experience


Bachelor’s degree and seven years of relevant experience in administrative and financial management, or combination of education and relevant experience. 


  • Demonstrated leadership, supervisory, planning and change management skills.
  • Excellent oral and written communication skills. Able to influence people, solve problems, trouble shoot, think creatively and resolve conflicts.
  • Advanced financial expertise in budget planning, and financial forecasting.
  • Advanced analytical and problem solving skills Strong knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for area(s) of responsibility.


  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;
  • Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasionally work evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,