Research Program Coordinator

Maryland, United States
$16.10 - $22.12 (commensurate with experience)
15 Oct 2018
End of advertisement period
15 Dec 2018
Contract Type
Full Time

Role/Level/Range: ACRO40/E/03/CD 
Starting Salary Range: $16.10 - $22.12 (commensurate with experience)
Employee group: Full Time 
Schedule: M -F / 40 hours per week 
Exempt Status: Non-Exempt ​​​​​​​ 
Location: 33-MD:Johns Hopkins Bayview 
Department name: 10003820-SOM Psy Bay BV Geriatric and Neuropsychi 
Personnel area: School of Medicine

General summary/purpose:

Centered on research in memory disorders, the Research Program Coordinator is responsible for the organization, entry, maintenance, and accuracy of all patient clinical research data in a timely and ongoing manner.   These duties include management of data for patients enrolled in IRB-approved studies, and management of recruitment and outreach for these studies.

Specific Duties/Responsibilities:

  • Maintains good working knowledge of all assigned protocols, including inclusion and exclusion criteria for study participation, visit timelines, and required data collection points per visit. Adheres to all protocol requirements to ensure the validity of the clinical research data. With assistance, prepares and submits annual renewal requests, protocol amendments, and adverse event reports to institutional entities and sponsors. Also with assistance, maintains regulatory binders for each assigned protocol.
  • Administers phone screens and assists with recruitment efforts as delegated by the study manager and principal investigator. Verifies patient eligibility for studies by comparing patient history and clinical laboratory results with protocol requirements. Coordinates and schedules patient screening and follow up visits as specified per protocol. Administers cognitive testing for research subjects according to protocol specifications. Maintains research charts for each patient. Ensures accuracy and timeliness of data entry into protocol specific databases, and responds to and corrects data queries raised by study leadership.
  • Meets regularly with Principal Investigator, Research Nurse, and Research Program Manager to review data accuracy and overall study progress. Participates in all mandatory meetings to develop increasing knowledge of assigned clinical trial requirements.
  • Maintains recruitment databases and spreadsheets for tracking patient visits and recruitment efforts. Responds in a timely manner to special projects or queries related to each protocol. Prepares for and participates in monitoring and audits of studies. Corrects errors in database when necessary. Participates in outreach, advertising, and recruitment efforts for the memory disorders research group at Bayview.

Minimum qualifications:

  • Bachelor's degree in related discipline required.
  • Some related experience required.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Special knowledge, skills, and abilities:

  • Proficiency in PC operations and software application such as MS Windows, Excel, Word, and Access.
  • Ability to learn new database and software applications is required.
  • Excellent organizational skills required.
  • Excellent attention to detail skills required.
  • Ability to follow multiple, detailed directions of various protocols.
  • Must have excellent time management skills.
  • Must have excellent oral and written communication skills.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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